Executive Personal Assistant

ALEC FITOUT; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

ALEC Engineering and Contracting L.L.C. in the UAE seeks a highly organized Personal Assistant to the Managing Director. You will manage the MD's calendar, priorities, meetings, and travel, coordinating with senior leadership to keep the office running with precision.

The role demands discretion, confidentiality, executive writing, and proficiency in MS Office/SharePoint. Bachelor's in Business Administration or related field preferred; Arabic is an advantage.

Qualifications

• Minimum 4 years of experience supporting a Managing Director, CEO, or senior executive.
• Experience in a corporate or multinational environment.
• Exposure to executive operations, reporting, and stakeholder coordination.

Responsibilities

• Managing the MD's calendar, priorities, meetings, and appointments.
• Coordinating with senior leadership and department heads on key updates and actions.
• Preparing agendas, minutes, reports, presentations, and executive correspondence.
• Coordinating business travel, meetings, events, and protocol arrangements.
• Maintaining confidential documents and handling sensitive information with discretion.
• Acting as a liaison between the MD, internal teams, and external stakeholders.
• Tracking deadlines, action items, expenses, and key business priorities.
• Supporting the MD with operational tasks and ad hoc assignments.

Skills

Excellent organizational

Communication

Time-management

MS Office

SharePoint

Executive writing

Attention to detail

Discretion/confidentiality

Prioritization under pressure

Stakeholder management

Arabic language

Education

Bachelor's degree in Business Administration/Management or related field

Tools

MS Office

SharePoint

Job description

Are you a highly organized, detail-oriented professional ready to build your career with one of the region's leading construction companies?

Who We Are

ALEC Engineering and Contracting L.L.C. (ALEC), part of ICD, is a leading GCC construction company known for delivering complex, high-profile projects. With 20+ years of experience, ALEC builds across sectors including airports, hospitality, retail, and high-rises.

In the UAE, ALEC has delivered many of the nation's most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us?

As a Personal Assistant to the Managing Director, you'll play a critical role in supporting executive operations, managing priorities, coordinating key stakeholders, and ensuring the MD's office operates with precision and efficiency. This is your opportunity to contribute directly to executive decision-making and business execution within a leading regional construction organization.

About Your Team

You will report directly to the Managing Director and work closely with senior leadership, department heads, board members, external partners, and internal teams to ensure seamless coordination across the organization. Your contributions will be essential in managing executive priorities, facilitating effective communication, maintaining confidentiality, and supporting the smooth operation of the MD's office.

Your Role

As a Personal Assistant to the Managing Director, you will be responsible for:

• Managing the MD's calendar, priorities, meetings, and appointments
• Coordinating with senior leadership and department heads on key updates and actions
• Preparing agendas, minutes, reports, presentations, and executive correspondence
• Coordinating business travel, meetings, events, and protocol arrangements
• Maintaining confidential documents and handling sensitive information with discretion
• Acting as a liaison between the MD, internal teams, and external stakeholders
• Tracking deadlines, action items, expenses, and key business priorities
• Supporting the MD with operational tasks and ad hoc assignments

What We're Looking For

Experience:

• Minimum 4 years of experience supporting a Managing Director, CEO, or senior executive
• Experience in a corporate or multinational environment
• Exposure to executive operations, reporting, and stakeholder coordination

Knowledge & Skills:

• Excellent organizational, communication, and time-management skills
• Strong proficiency in MS Office, SharePoint, and corporate tools
• Excellent English communication and executive-level writing skills
• Strong attention to detail, discretion, and confidentiality
• Ability to manage competing priorities and work under pressure
• Professional presence with strong stakeholder management skills
• Bachelor's degree in Business Administration, Management, or a related field
• Arabic is an advantage

What We Offer

• The opportunity to work closely with senior leadership within one of the region's leading construction groups
• A collaborative and fast-paced corporate environment committed to operational excellence and continuous improvement
• The opportunity to gain broad exposure to corporate operations, senior stakeholders, strategic initiatives, and high-profile projects across the region

Ready to elevate your career? Join ALEC and play a key role in shaping construction excellence through quality leadership.

If you're inspired by what you've read and believe you're the right fit, we'd love to hear from you.