Strategic Executive Assistant to CEO — Gatekeeper & Ops Partner

Nexus Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Nexus Group in Dubai is seeking an experienced Executive Assistant to provide high-level support to the CEO, manage priorities, coordinate operations, and drive initiatives across the business and personal needs.

You will own the CEO’s calendar end-to-end, filter requests, prepare meetings and briefs, and coordinate travel across time zones. This role demands commercial acumen, discretion, and the ability to operate with minimal supervision while building strong relationships.

Qualifications

• Minimum 5 years of relevant professional experience in executive support or similar roles.
• Experience supporting a CEO, Founder, or senior leadership team.
• Strong business judgment, prioritization, and organizational skills.
• Excellent written and verbal English.
• Strong technology proficiency, including modern productivity and AI tools.
• Experience managing vendors, contracts, office administration, or facilities.
• Ability to travel internationally when required.
• High level of maturity, discretion, and professionalism.

Responsibilities

• Own the CEO’s calendar end-to-end, managing scheduling, time-zone coordination, priorities, and conflicts.
• Act as a confident gatekeeper, filtering inbound requests, emails, messages, and meeting requests.
• Develop understanding of matters requiring CEO involvement vs. delegation.
• Anticipate upcoming requirements and prepare CEO for meetings, travel, and commitments.
• Exercise discretion and judgment handling confidential business/personal matters.
• Coordinate meetings, prep agendas, pre-reads, and follow-through on decisions and deadlines.
• Manage executive support across business, operational, and strategic initiatives.
• Use technology and AI tools to improve executive productivity and information management.

Skills

Executive support

Time management

Communication

English proficiency

Discretion

Tools

AI tools

Office software

Job description

Nexus Group in Dubai is seeking an experienced Executive Assistant to provide high-level support to the CEO, manage priorities, coordinate operations, and drive initiatives across the business and personal needs.

You will own the CEO’s calendar end-to-end, filter requests, prepare meetings and briefs, and coordinate travel across time zones. This role demands commercial acumen, discretion, and the ability to operate with minimal supervision while building strong relationships.