Strategic Executive Assistant & Travel Coordinator

Caliberly; Dubai; On-site; AED 167,000 - 290,000; Full time

Job summary

Caliberly is seeking an Executive Assistant cum Secretary in Dubai to manage the CEO’s calendar, coordinate travel, handle communications, and prepare briefings. The role requires punctual response times and strong organizational skills to support executive efficiency.

You will accompany management on business travels, prepare expense reports, and ensure reports are accurate with quick turnaround. The position offers a dynamic environment in the UAE.

Qualifications

• Calendar management for CEO: scheduling meetings, travel, and events.
• Handle high-priority communications on behalf of CEO.
• Prepare meeting agendas and briefs for executive engagements.
• Submit expense reports with timely accuracy and minimal errors.
• Accompany management on business travels providing administrative support.

Responsibilities

• Manage CEO calendar: schedule meetings, travel, and events.
• Respond to urgent communications within 2 hours; non-urgent within 24 hours.
• Prepare agendas and briefs to ensure CEO readiness for engagements.
• Process and submit CEO expense reports within 48 hours.

Skills

Calendar management

Communication

Travel coordination

Expense reporting

Meeting preparation

Job description

Caliberly is seeking an Executive Assistant cum Secretary in Dubai to manage the CEO’s calendar, coordinate travel, handle communications, and prepare briefings. The role requires punctual response times and strong organizational skills to support executive efficiency.

You will accompany management on business travels, prepare expense reports, and ensure reports are accurate with quick turnaround. The position offers a dynamic environment in the UAE.