Strategic Executive Assistant to CEO & Office Manager

Index Co.; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Index Co. in Dubai is looking for an Executive Secretary to the CEO & Office Manager. This dynamic role involves providing executive support to the CEO, managing day-to-day office operations, and coordinating HR-related activities. The ideal candidate will have a Bachelor’s degree in Business Administration, 3–5 years of relevant experience, and exceptional communication skills. The position offers a fast-paced work environment with a focus on professionalism and discretion.

Qualifications

• 3–5 years of experience in Executive Secretary / Office Manager roles, preferably supporting C‑level executives.
• Ability to work under pressure and manage competing priorities.
• Based in Dubai with valid residency (preferred: spouse/family visa).

Responsibilities

• Provide comprehensive and proactive support to the CEO, ensuring effective management of calendar and priorities.
• Oversee day‑to‑day administrative operations of the Dubai office.
• Support HR‑related activities in coordination with regional HR teams.

Skills

Exceptional communication skills in English (written and verbal)

Strong organizational and multitasking abilities

Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook)

High level of professionalism, discretion, and confidentiality

Strong emotional intelligence and stakeholder management skills

Education

Bachelor’s degree in Business Administration or a related field

Job description

Index Co. in Dubai is looking for an Executive Secretary to the CEO & Office Manager. This dynamic role involves providing executive support to the CEO, managing day-to-day office operations, and coordinating HR-related activities. The ideal candidate will have a Bachelor’s degree in Business Administration, 3–5 years of relevant experience, and exceptional communication skills. The position offers a fast-paced work environment with a focus on professionalism and discretion.