Strategic Executive Assistant & Operations Lead

ELVAYA TRAVEL & TOURISM; Dubai; On-site; AED 223,000 - 357,000; Full time

Job summary

ELVAYA TRAVEL & TOURISM in Dubai seeks an experienced Executive Support professional to act as a liaison between the C-suite, internal teams, and external stakeholders. You will manage complex calendars, coordinate high-level meetings, and organize corporate events.

Responsibilities include preparing reports and board slides, recording minutes, maintaining confidential filing systems, and ensuring smooth administration across Tourism, Cargo, and Oil & Gas verticals.

Qualifications

• 5+ years of proven experience as an Executive Secretary, Personal Assistant, or Senior Administrative Assistant.
• Industry Background in Cargo/Logistics, Oil & Gas, and Tourism.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Excellent command of English; Arabic fluency is a strong advantage.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and document management software.

Responsibilities

• Serve as the primary point of contact between executive leadership, internal teams, and external stakeholders.
• Manage complex executive calendars, schedule C-level meetings, and organize internal/external corporate events.
• Prepare, edit, and format high-level correspondence, business reports, board presentation slides, and meeting agendas.
• Record, transcribe, and distribute precise meeting minutes and follow up on actionable items.
• Maintain confidential physical and digital filing systems, corporate documents, and trade licenses.

Skills

Executive support

English proficiency

Discretion & professionalism

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft 365

Job description

ELVAYA TRAVEL & TOURISM in Dubai seeks an experienced Executive Support professional to act as a liaison between the C-suite, internal teams, and external stakeholders. You will manage complex calendars, coordinate high-level meetings, and organize corporate events.

Responsibilities include preparing reports and board slides, recording minutes, maintaining confidential filing systems, and ensuring smooth administration across Tourism, Cargo, and Oil & Gas verticals.