Senior Executive Assistant to the VP

Confidential; Dubai; On-site; AED 180,000 - 240,000; Full time

Job summary

Confidential in Dubai seeks an experienced executive assistant to support a senior VP. The role covers calendar management, meetings, travel and visitor arrangements, coordinating with internal teams and external partners to ensure smooth operations.

Drafting, proofreading and tracking correspondence and presentations; preparing agendas; taking minutes; and maintaining confidential filing. A Diploma or Bachelor’s in Business Administration and 5+ years supporting a senior executive are required;

Qualifications

• Diploma or Bachelor's degree in Business Administration or equivalent – preferred.
• 5+ years supporting a senior executive, ideally in construction or real estate.
• Advanced MS Office skills; excellent written English (Arabic an advantage).

Responsibilities

• Manage the VP's calendar, meetings, travel and visitor arrangements, prioritising conflicting requests.
• Draft, proofread and track correspondence, memos and presentations on behalf of the VP.
• Prepare meeting agendas, take minutes and follow up action items with owners until closure.
• Maintain the VP office filing system and handle confidential information with discretion.
• Coordinate with other departments, Project Management teams and external parties on the VP's behalf.
• Organise division events, management meetings and the monthly performance review logistics.

Skills

English proficiency

Calendar management

Arabic language (advantage)

Education

Diploma or Bachelor's degree in Business Administration or equivalent

Tools

MS Office Suite

Job description

Confidential in Dubai seeks an experienced executive assistant to support a senior VP. The role covers calendar management, meetings, travel and visitor arrangements, coordinating with internal teams and external partners to ensure smooth operations.

Drafting, proofreading and tracking correspondence and presentations; preparing agendas; taking minutes; and maintaining confidential filing. A Diploma or Bachelor’s in Business Administration and 5+ years supporting a senior executive are required;