Senior Executive Assistant to VP, Global Operations

Visa; Dubai; On-site; AED 200,000 - 320,000; Full time

Job summary

Visa is seeking an Executive Assistant to support senior leaders in Dubai, coordinating complex calendars, travel, and critical operations across CEMEA and global teams.

You will prepare executive communications, manage sensitive information with discretion, and drive efficiency using AI-enabled productivity tools and MS 365 apps. The role requires coordinating across multiple time zones and cultures in a fast-paced multinational setting.

Qualifications

• Minimum 7 years of experience in an Executive Assistant or similar role.
• Experience supporting VP-level or senior leaders in a fast-paced environment.
• Excellent written and verbal English communication skills.
• Advanced proficiency in Microsoft 365 applications.

Responsibilities

• Manage complex executive calendars, travel arrangements, and meeting priorities across multiple time zones.
• Coordinate leadership meetings, operating reviews, strategic planning sessions, client engagements, offsites, and team events, including logistics, agendas, and follow-up actions.
• Prepare presentations, reports, briefing materials, correspondence, and business communications for executive audiences.
• Maintain visibility of key leadership commitments, business priorities, deadlines, and action items, ensuring timely follow-through.
• Facilitate communication between senior leaders, their teams, and stakeholders across CEMEA and global functions.
• Support onboarding and transition activities for new leaders and team members.
• Coordinate cross-functional projects, tracking priorities, risks, dependencies, and deadlines.
• Leverage AI-enabled tools to improve meeting prep, document development, and workflow management.

Skills

Calendar management

Travel coordination

Stakeholder management

Discretion

English communication

Cross-border coordination

organizational skills

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Teams

PowerPoint

Excel

Word

SharePoint

Job description

Visa is seeking an Executive Assistant to support senior leaders in Dubai, coordinating complex calendars, travel, and critical operations across CEMEA and global teams.

You will prepare executive communications, manage sensitive information with discretion, and drive efficiency using AI-enabled productivity tools and MS 365 apps. The role requires coordinating across multiple time zones and cultures in a fast-paced multinational setting.