Strategic Executive Assistant to the VP

Client of Parisima Talent; Dubai; On-site; AED 201,000 - 312,000; Full time

Job summary

Client of Parisima Talent in Dubai seeks an experienced Executive Assistant to support a Vice-President, manage calendars, meetings, travel, and priority shifts in a fast-paced international setting.

You will prepare professional emails and reports, handle confidential information with discretion, coordinate regional and international travel, and act as a reliable liaison with internal teams and external partners. Fluency in English is essential; Arabic is a plus.

Qualifications

• Proven experience as an Executive Assistant or similar senior administrative role.
• Experience working in international organizations is preferred.
• Oil & Gas / Energy sector experience would be a strong advantage.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.
• Strong experience managing complex executive calendars and international travel arrangements.
• Experience preparing and processing expense reports.
• Advanced proficiency in Microsoft Office and executive document preparation.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management capabilities with attention to detail.

Responsibilities

• Manage the Vice-President's diary, appointments, meetings, events and changing priorities.
• Coordinate complex regional and international travel arrangements including flights, accommodation and itineraries.
• Prepare and process executive expense reports and related transactions.
• Handle correspondence and prepare professional emails, letters, presentations and reports.
• Organize and prioritize incoming requests and ensure timely follow-up.
• Coordinate meetings, teleconferences and corporate events including logistics and venues.
• Act as key point of contact between the executive office, regional offices, internal teams and external stakeholders.
• Maintain confidential executive records and filing systems.
• Provide broader administrative and operational support to ensure smooth running of the executive office.
• Support organizational quality, health, safety and environmental objectives where required.

Skills

Executive support

Calendar management

International travel

Expense reports

Microsoft Office

Communication skills

Discretion

Multitasking

English skills

Arabic language

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Client of Parisima Talent in Dubai seeks an experienced Executive Assistant to support a Vice-President, manage calendars, meetings, travel, and priority shifts in a fast-paced international setting.

You will prepare professional emails and reports, handle confidential information with discretion, coordinate regional and international travel, and act as a reliable liaison with internal teams and external partners. Fluency in English is essential; Arabic is a plus.