Strategic Administrative Coordinator

HUMAN-AI-Z Nexus Technology; Dubai; On-site; AED 42,000 - 66,000; Full time

Job summary

CB&I is seeking an Administration Assistant in Dubai to coordinate day-to-day administrative activities within the regional function. The role requires familiarity with office procedures, document handling, and calendar management.

You will schedule meetings, arrange travel, manage filing systems, answer calls, process time sheets and general admin tasks while supporting managers and staff. Excellent communication and organizational skills are essential for success in a fast-paced environment.

Qualifications

• High School Diploma or equivalent is required.
• 3–5 years of experience in an administrative assistant role.
• Advanced knowledge of MS Office and office equipment.
• Excellent written and verbal communication.
• Strong organizational and multitasking abilities.

Responsibilities

• Carry out varied tasks requiring knowledge of office protocol and procedures.
• Coordinate and set up meetings and conferences.
• Arrange travel and work on special projects.
• Maintain the schedule of one or more individuals.
• Set up and maintain manual and electronic filing systems.
• Answer the telephone, relay messages, and route issues as needed.
• Process general administrative work such as time sheets and leave requests.
• Photocopy and scan documents as required.
• Manage mail and package distribution.
• Assist employees and managers with administrative requests.

Skills

MS Office

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Printers & Scanners

Job description

CB&I is seeking an Administration Assistant in Dubai to coordinate day-to-day administrative activities within the regional function. The role requires familiarity with office procedures, document handling, and calendar management.

You will schedule meetings, arrange travel, manage filing systems, answer calls, process time sheets and general admin tasks while supporting managers and staff. Excellent communication and organizational skills are essential for success in a fast-paced environment.