Dubai-Based Executive Assistant & Office Manager

Executive Assistant - Baker Hughes - AE; Dubai; On-site; AED 167,400 - 256,680; Full time

Benefits offered by this job

Private medical care

Life insurance

Financial programmes

Job summary

Baker Hughes is seeking an experienced Office Manager and Executive Assistant to support the VP MENATI and multiple executives in Dubai. You will manage day-to-day office operations, coordinate calendars, travel, and meetings, and ensure confidential handling of sensitive information.

The role requires exceptional organisational skills, strong communication, and the ability to multi-task in a fast-paced, globally distributed company.

Qualifications

• Solid, professional experience providing executive-level support in a fast-paced organisation across varying time zones.
• Highly organised, detail-oriented, discreet, and able to exercise tact and diplomacy.
• Excellent communication skills with senior global leaders.
• Ability to multi-task effectively and balance priorities in a time-sensitive environment.
• Strong numerical, verbal and written communication skills with clear concise drafting.
• Demonstrated project management skills to plan and deliver on goals.
• Ability to build productive relationships with internal teams and stakeholders.
• Proficiency in MS Office suite.

Responsibilities

• Managing flow of information, organise calendars and prioritise tasks.
• Coordinate logistics for meetings, travel and events to maximise time and value.
• Manage purchase requisitions and vendor payments; process monthly corporate expenses.
• Prepare reports, correspondence and presentations for stakeholders.
• Maintain confidential coordination of sensitive executive information.
• Maintain distribution lists and org charts for efficient communications.
• Set priorities to maximise executives’ time and efficiency.

Skills

Executive support

Organisational skills

Communication

Multitasking

MS Office

Arabic language

Tools

MS Office Suite

Job description

Baker Hughes is seeking an experienced Office Manager and Executive Assistant to support the VP MENATI and multiple executives in Dubai. You will manage day-to-day office operations, coordinate calendars, travel, and meetings, and ensure confidential handling of sensitive information.

The role requires exceptional organisational skills, strong communication, and the ability to multi-task in a fast-paced, globally distributed company.