Site Administrator – UAE Construction Projects

ALEC Holdings; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

ALEC Holdings is seeking an Administrator - Emiratisation in Dubai to support site operations and streamline administrative processes on major construction projects.

The role involves managing site documentation, coordinating activities, and maintaining records to ensure efficient project delivery. Candidates should have 5+ years of relevant admin experience, ideally in construction, with strong MS Office skills and attention to detail.

Qualifications

• High School Certificate or equivalent demonstrated experience.
• Minimum 5 years of relevant administrative experience, preferably in construction, project administration, or a similar operational environment.

Responsibilities

• Oversee and coordinate daily site administration activities to ensure efficient support of project operations.
• Manage administrative processes and ensure compliance with company policies, project requirements, and established procedures.
• Maintain accurate site correspondence, registers, filing systems, and project documentation, ensuring information is organised and readily accessible.
• Prepare and submit site reports, dashboards, meeting minutes, and administrative summaries to support project management and decision-making.
• Coordinate with project teams, subcontractors, suppliers, and external stakeholders on administrative and operational matters.
• Support workforce administration, including personnel records, timesheets, accommodation, and transport coordination.
• Manage site office facilities, equipment, consumables, and service providers to ensure smooth day-to-day operations.
• Coordinate site logistics, including office arrangements, meetings, visitor management, and general administrative support services.
• Maintain and update project trackers, databases, and administrative registers, ensuring data accuracy and information integrity.
• Support audits, inspections, and compliance reviews by maintaining accurate records and providing the required documentation.
• Monitor administrative activities and prepare periodic management reports to support operational planning and performance.
• Act as the primary point of contact for site administration matters, providing administrative support to the Project Manager and site leadership team.
• Maintain confidentiality and ensure the secure handling of company, project, and personnel information.
• Identify opportunities to improve administrative processes, streamline workflows, and enhance operational efficiency.
• Promote continuous improvement by adopting smarter working methods and supporting best practices across site administration activities.
• Ensure administrative activities are conducted in accordance with ALEC's policies, procedures, Code of Conduct, and applicable authority requirements.
• Undertake any other reasonable duties and responsibilities as required by management to support project and business objectives.

Skills

Organisational skills

Administrative coordination

MS Office

Attention to detail

Report & dashboard preparation

Stakeholder coordination

Confidential information handling

Education

High School Certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

ALEC Holdings is seeking an Administrator - Emiratisation in Dubai to support site operations and streamline administrative processes on major construction projects.

The role involves managing site documentation, coordinating activities, and maintaining records to ensure efficient project delivery. Candidates should have 5+ years of relevant admin experience, ideally in construction, with strong MS Office skills and attention to detail.