Administrator - Emiratisation

ALEC Holdings; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

ALEC Holdings is seeking an Administrator - Emiratisation in Dubai to support site operations and streamline administrative processes on major construction projects.

The role involves managing site documentation, coordinating activities, and maintaining records to ensure efficient project delivery. Candidates should have 5+ years of relevant admin experience, ideally in construction, with strong MS Office skills and attention to detail.

Qualifications

• High School Certificate or equivalent demonstrated experience.
• Minimum 5 years of relevant administrative experience, preferably in construction, project administration, or a similar operational environment.

Responsibilities

• Oversee and coordinate daily site administration activities to ensure efficient support of project operations.
• Manage administrative processes and ensure compliance with company policies, project requirements, and established procedures.
• Maintain accurate site correspondence, registers, filing systems, and project documentation, ensuring information is organised and readily accessible.
• Prepare and submit site reports, dashboards, meeting minutes, and administrative summaries to support project management and decision-making.
• Coordinate with project teams, subcontractors, suppliers, and external stakeholders on administrative and operational matters.
• Support workforce administration, including personnel records, timesheets, accommodation, and transport coordination.
• Manage site office facilities, equipment, consumables, and service providers to ensure smooth day-to-day operations.
• Coordinate site logistics, including office arrangements, meetings, visitor management, and general administrative support services.
• Maintain and update project trackers, databases, and administrative registers, ensuring data accuracy and information integrity.
• Support audits, inspections, and compliance reviews by maintaining accurate records and providing the required documentation.
• Monitor administrative activities and prepare periodic management reports to support operational planning and performance.
• Act as the primary point of contact for site administration matters, providing administrative support to the Project Manager and site leadership team.
• Maintain confidentiality and ensure the secure handling of company, project, and personnel information.
• Identify opportunities to improve administrative processes, streamline workflows, and enhance operational efficiency.
• Promote continuous improvement by adopting smarter working methods and supporting best practices across site administration activities.
• Ensure administrative activities are conducted in accordance with ALEC's policies, procedures, Code of Conduct, and applicable authority requirements.
• Undertake any other reasonable duties and responsibilities as required by management to support project and business objectives.

Skills

Organisational skills

Administrative coordination

MS Office

Attention to detail

Report & dashboard preparation

Stakeholder coordination

Confidential information handling

Education

High School Certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Title: Administrator - Emiratisation

Are you an organised and proactive Administrator ready to support site operations, streamline administrative processes, and contribute to the successful delivery of some of the region's most ambitious construction projects?

Who Are We?

ALEC Holdings PJSC, part of the Investment Corporation of Dubai (ICD), is a leading GCC construction group with over two decades of success delivering some of the region’s most complex and high-profile projects. As a proudly publicly listed company, ALEC continues to raise the bar for quality, innovation, and excellence in construction, driving iconic developments that shape skylines across the Middle East.

In the UAE, ALEC has delivered many of the nation’s most iconic developments, operating as a fully integrated contractor through specialist business units that provide end-to-end construction solutions.

ALEC provides strategic leadership, operational oversight, and shared services that support the performance and growth of all businesses within the Group. From governance, finance, and talent to innovation, digital systems, and sustainability, the Head Office acts as the central hub that enables each business unit to deliver with confidence, consistency, and excellence across the construction and engineering value chain.

Why Join Us?

As an Administrator at ALEC, you'll play an important role in supporting the smooth and efficient operation of our construction projects. From managing essential site documentation and coordinating administrative activities to supporting project teams and maintaining accurate records, your contribution will help ensure our projects operate efficiently and effectively.

At ALEC, we're about more than just building iconic structures – we're about building exceptional careers. As a trusted partner to some of the region's most ambitious projects, we value innovation, operational excellence, and our people. Join us and be part of a team where your organisational skills, attention to detail, and commitment to excellence contribute directly to our project success.

About Your Team

Our site administration teams play an essential role in supporting the day-to-day operations of our construction projects. Working closely with Project Managers, site leadership, project teams, and external stakeholders, we ensure that administrative processes, project documentation, and operational support services are managed efficiently and in line with company standards.

Your Role

As an Administrator based in Dubai Industrial City, you will:

• Oversee and coordinate daily site administration activities to ensure efficient support of project operations.
• Manage administrative processes and ensure compliance with company policies, project requirements, and established procedures.
• Maintain accurate site correspondence, registers, filing systems, and project documentation, ensuring information is organised and readily accessible.
• Prepare and submit site reports, dashboards, meeting minutes, and administrative summaries to support project management and decision-making.
• Coordinate with project teams, subcontractors, suppliers, and external stakeholders on administrative and operational matters.
• Support workforce administration, including personnel records, timesheets, accommodation, and transport coordination.
• Manage site office facilities, equipment, consumables, and service providers to ensure smooth day-to-day operations.
• Coordinate site logistics, including office arrangements, meetings, visitor management, and general administrative support services.
• Maintain and update project trackers, databases, and administrative registers, ensuring data accuracy and information integrity.
• Support audits, inspections, and compliance reviews by maintaining accurate records and providing the required documentation.
• Monitor administrative activities and prepare periodic management reports to support operational planning and performance.
• Act as the primary point of contact for site administration matters, providing administrative support to the Project Manager and site leadership team.
• Maintain confidentiality and ensure the secure handling of company, project, and personnel information.
• Identify opportunities to improve administrative processes, streamline workflows, and enhance operational efficiency.
• Promote continuous improvement by adopting smarter working methods and supporting best practices across site administration activities.
• Ensure administrative activities are conducted in accordance with ALEC's policies, procedures, Code of Conduct, and applicable authority requirements.
• Undertake any other reasonable duties and responsibilities as required by management to support project and business objectives.

What We're Looking For

Skills and Competencies

• Strong organisational, administrative, and coordination skills, with the ability to manage multiple priorities effectively.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Strong attention to detail, with the ability to maintain accurate records and ensure data quality.
• Ability to prepare, review, and maintain reports, trackers, and administrative documentation.
• Excellent written and verbal communication skills.
• Strong stakeholder coordination skills, with the ability to work effectively with internal teams and external parties.
• Good problem-solving skills and the ability to resolve day-to-day administrative challenges.
• Ability to handle confidential information professionally and maintain information integrity.
• Experience managing complex records, datasets, and administrative information.
• Experience supporting operational reporting and management information requirements.
• Ability to coordinate administrative activities across multiple stakeholders.
• Familiarity with audit, compliance, and documentation review processes.

Qualifications & Experience

• High School Certificate or equivalent demonstrated experience.
• Minimum 5 years of relevant administrative experience, preferably in construction, project administration, or a similar operational environment.

What We Offer

• The chance to contribute to some of the UAE's most iconic projects.
• A collaborative, supportive environment that values innovation and excellence.
• Opportunities for professional growth and career progression.