Site Admin Assistant (Bilingual: English & Chinese)

Linxon; Abu Dhabi; On-site; AED 80,000 - 100,000; Full time

Job summary

Linxon is looking for a bilingual Site Admin Assistant to provide essential administrative support at their Abu Dhabi project site. The successful candidate will handle daily administrative tasks, manage correspondence, and maintain filing systems while ensuring effective communication.

Fluency in English and Chinese is mandatory, along with a Diploma or Bachelor’s degree in Business Administration or related field. Ideal candidates will have 5–7 years of administrative experience and strong organizational skills.

Qualifications

• 5–7 years of experience in administrative or site support roles.
• Experience coordinating with multiple stakeholders.
• Fluency in English and Chinese (spoken and written) is mandatory.

Responsibilities

• Manage daily administrative activities for the site office.
• Maintain organized filing systems and prepare reports and presentations.
• Monitor and manage office supplies and site consumables.
• Act as a contact point for site‑related queries and coordinate meetings.
• Liaise with contractors and vendors to support site activities.
• Support onboarding logistics for new site staff.
• Provide verbal interpretation and translate documents between English and Chinese.
• Maintain accurate records of site documentation logs.
• Support audits and compliance documentation.
• Assist Site Manager with travel arrangements and logistics.

Skills

Fluency in English

Fluency in Chinese

Strong organizational skills

Attention to detail

Ability to work independently

Education

Diploma or Bachelor’s degree in Business Administration or a related field

Job description

Site Admin Assistant – bilingual (English & Chinese)

Location: Abu Dhabi, UAE

Overview

Linxon, a company dedicated to substations, is seeking a Site Admin Assistant to provide day‑to‑day administrative and coordination support at the project site, ensuring smooth operations, effective communication, and accurate documentation.

Responsibilities

• Manage daily administrative activities for the site office, handle incoming and outgoing correspondence, emails, and documentation.
• Maintain organized filing systems, both physical and electronic, and support preparation of reports, presentations, and meeting materials.
• Monitor and manage office supplies and site consumables.
• Act as a central point of contact for site‑related queries, coordinate meetings, schedules, and site visits.
• Liaise with contractors, vendors, and internal departments to support site activities and track site documentation and follow‑ups.
• Support onboarding logistics for new site staff.
• Provide verbal interpretation during meetings and translate documents between English and Chinese.
• Maintain accurate records of site documentation logs and registers, ensuring version control and document tracking.
• Support audits, inspections, and compliance documentation, ensuring adherence to company policies and site procedures.
• Assist the Site Manager and project team with administrative tasks, travel arrangements, accommodation, and logistics, and coordinate with HR/Admin teams on employee matters.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or a related field.
• 5–7 years of experience in administrative or site support roles, with preference for experience coordinating with multiple stakeholders.
• Fluency in English and Chinese (spoken and written) is mandatory.
• Strong organizational skills, attention to detail, and ability to work independently.

EEO Statement

We encourage applications from people of all races, ages, genders, religions, sexual orientations, and more. Diversity and inclusion are core values at Linxon.