Site Admin Assistant (Bilingual: English & Chinese)

AtkinsRéalis; Abu Dhabi; On-site; AED 133,920 - 167,400; Full time

Job summary

AtkinsRéalis is seeking a Site Admin Assistant in Abu Dhabi. This bilingual role (English & Chinese) involves managing daily administrative tasks, coordinating site activities, and providing translation support. Candidates must have a Diploma or Bachelor's in Business Administration and 2-5 years of relevant experience. The ideal candidate will excel in communication and be comfortable interacting with various stakeholders. AtkinsRéalis embraces diversity and encourages applications from all backgrounds.

Qualifications

• 2–5 years of experience in administrative or site support roles.
• Experience in coordinating with multiple stakeholders is preferred.

Responsibilities

• Manage daily administrative activities for the site office.
• Act as a central point of contact for site‑related administrative queries.
• Provide verbal interpretation during meetings and discussions when required.
• Maintain accurate records of site documentation, logs, and registers.
• Assist the Site Manager and project team with administrative tasks.

Skills

Fluency in English

Fluency in Chinese

Administrative skills

Communication skills

Education

Diploma or Bachelor’s degree in Business Administration

Job description

Job Title: Site Admin Assistant (Bilingual: English & Chinese)

Location: Abu Dhabi, UAE

Overview

Linxon combines AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon!

What will you do?

Site Administration

• Manage daily administrative activities for the site office.
• Handle incoming/outgoing correspondence, emails, and documentation.
• Maintain organized filing systems (physical and electronic).
• Support preparation of reports, presentations, and meeting materials.
• Monitor and manage office supplies and site consumables.

Site Coordination

• Act as a central point of contact for site‑related administrative queries.
• Coordinate meetings, schedules, and site visits.
• Liaise with contractors, vendors, and internal departments to support site activities.
• Assist in tracking site activities, documentation, and follow‑ups.
• Support onboarding logistics for new site staff.

Translation & Communication (English–Chinese)

• Provide verbal interpretation during meetings and discussions when required.
• Translate documents and communications between English and Chinese.
• Ensure clarity and consistency in communication.
• Support cross‑cultural communication and coordination.

Documentation & Compliance

• Maintain accurate records of site documentation, logs, and registers.
• Ensure proper version control and document tracking.
• Support audits, inspections, and compliance documentation.
• Ensure adherence to company policies and site procedures.

General Support

• Assist the Site Manager and project team with administrative tasks.
• Support travel arrangements, accommodation, and logistics.
• Coordinate with HR/Admin teams on employee‑related matters.
• Ensure confidentiality of sensitive information.

Experience and Education Required

• Diploma or Bachelor’s degree in Business Administration or related field.
• 2–5 years of experience in administrative or site support roles.
• Experience in coordinating with multiple stakeholders is preferred.
• Fluency in English and Chinese (spoken and written) is mandatory.

Diversity & Inclusion

We encourage applications from people of all races, ages, genders, religions, sexual orientations and more. Whoever you are, we hope you’ll see things our way.