Site Admin Assistant (Bilingual: English & Chinese)

AtkinsRéalis Group; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Linxon is seeking a Site Admin Assistant (Bilingual: English & Chinese) in Abu Dhabi, UAE. The role supports site operations, communication between stakeholders, and documentation management, with a focus on bilingual coordination (English and Chinese).

Responsibilities include managing the site office, coordinating meetings and visits, translating materials, and ensuring compliance. Diploma or Bachelor's in Business Admin or related field is required, with 2–5 years in similar roles.

Qualifications

• Diploma or Bachelor's degree in Business Administration or related field.
• 2–5 years of experience in administrative or site support roles.
• Fluency in English and Chinese (spoken and written) is mandatory.
• Experience coordinating with multiple stakeholders is preferred.

Responsibilities

• Site Administration: Manage daily administrative activities for the site office and handle correspondence and documentation.
• Site Coordination: Coordinate meetings, schedules, site visits, and liaise with contractors and internal departments.
• Translation & Communication: Provide English–Chinese interpretation and translate documents.
• Documentation & Compliance: Maintain site records, version control, and support audits and compliance.
• General Support: Assist Site Manager, coordinate travel and HR/Admin tasks, ensure confidentiality.

Skills

Bilingual English-Chinese

Education

Diploma or Bachelor's degree in Business Administration or related field

Job description

Job Title : Site Admin Assistant (Bilingual: English & Chinese) Location: Abu Dhabi, UAE

Join Linxon! We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon! The Site Admin Assistant is responsible for providing day-to-day administrative and coordination support at the project site. The role ensures smooth site operations, effective communication between stakeholders, and accurate documentation management. A key aspect of this role is supporting bilingual communication (English and Chinese), facilitating coordination between internal teams, contractors, and external stakeholders where required.

What will you do?

Site Administration

• Manage daily administrative activities for the site office.


• Handle incoming/outgoing correspondence, emails, and documentation.


• Maintain organized filing systems (physical and electronic).


• Support preparation of reports, presentations, and meeting materials.


• Monitor and manage office supplies and site consumables.

Site Coordination

• Act as a central point of contact for site-related administrative queries.


• Coordinate meetings, schedules, and site visits.


• Liaise with contractors, vendors, and internal departments to support site activities.


• Assist in tracking site activities, documentation, and follow-ups.


• Support onboarding logistics for new site staff.

Translation & Communication (English–Chinese)

• Provide verbal interpretation during meetings and discussions when required.


• Translate documents and communications between English and Chinese.


• Ensure clarity and consistency in communication.


• Support cross-cultural communication and coordination.

Documentation & Compliance

• Maintain accurate records of site documentation, logs, and registers.


• Ensure proper version control and document tracking.


• Support audits, inspections, and compliance documentation.


• Ensure adherence to company policies and site procedures.

General Support

• Assist the Site Manager and project team with administrative tasks.


• Support travel arrangements, accommodation, and logistics.


• Coordinate with HR/Admin teams on employee-related matters.


• Ensure confidentiality of sensitive information.

Experience And Education Required

• Diploma or Bachelor's degree in Business Administration or related field.


• 2–5 years of experience in administrative or site support roles.


• Experience in coordinating with multiple stakeholders is preferred.


• Fluency in English and Chinese (spoken and written) is mandatory.


• Ed&i

When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you'll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity. We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated t