Executive PA to VP, Global Corporate Affairs (Dubai | Hybrid)

AstraZeneca; Dubai; Hybrid; AED 180,000 - 280,000; Full time

Job summary

AstraZeneca in Dubai is seeking a highly experienced Personal Assistant to support the Vice President Corporate Affairs International Europe & Canada. You will manage complex diaries, coordinate travel across multiple time zones and ensure seamless communication for a dynamic global team.

The role requires discretion, strategic calendar planning, executive support, event coordination, onboarding for new staff and close collaboration with diverse stakeholders across cultures.

Qualifications

• Proven experience as PA to senior leaders in a large, international organization.
• Excellent secretarial skills with sound judgment and discretion.
• Outstanding planning and organizing abilities with strong prioritization.
• Ability to handle confidential information in a professional manner.
• Collaborative team player with excellent interpersonal and communication skills.
• Ability to communicate across cultures with tact and diplomacy.
• Ability to leverage IT systems and procedures to achieve results.
• Understanding of how the PA role relates to a broader organization.
• Resilient, self-motivated and flexible with a can-do attitude.
• Fluent in English; Bachelor's degree or equivalent.

Responsibilities

• Proactive diary management for the VP across multiple time zones.
• Prioritising meetings, room bookings, and coordinating international calls.
• Managing global travel, visas, accommodation and expense reports.
• Collating and processing expense claims in Concur.
• Team budget and procurement admin including PR/POs in Coupa.
• Managing team communications via Teams, SharePoint and Outlook groups.
• Crafting presentations and compiling concise meeting briefings.
• Supporting internal and external events and onboarding new members.
• Working with the GCA PA network to harmonise processes across the organisation.

Skills

Diary management

Outlook

Travel coordination

Expense reporting

Communication

Discretion

Multicultural collaboration

Team collaboration

English fluency

Strategic planning

Education

Bachelor's degree

Tools

Concur

Coupa

SharePoint

Microsoft Teams

Outlook

Job description

AstraZeneca in Dubai is seeking a highly experienced Personal Assistant to support the Vice President Corporate Affairs International Europe & Canada. You will manage complex diaries, coordinate travel across multiple time zones and ensure seamless communication for a dynamic global team.

The role requires discretion, strategic calendar planning, executive support, event coordination, onboarding for new staff and close collaboration with diverse stakeholders across cultures.