Executive Assistant to CEO: Global Calendar & Travel Pro

Via Medica International Healthcare; Abu Dhabi; Presencial; AED 180 000 - 300 000; Tempo integral

Resumo da oferta

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to support the C-Suite with complex scheduling, travel, and high-level communications. The role requires discretion, strong English proficiency, and exceptional organizational skills to manage cross-functional operations in a fast-paced healthcare environment.

The ideal candidate will coordinate meetings, prepare executive briefings and reports, and liaise with international partners and internal departments while

Qualificações

• Bachelor’s degree in business administration, management, or communications.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Candidates from Eastern European countries will be given preference.

Responsabilidades

• Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
• Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.
• Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.
• Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
• Act as the professional point of contact between executive leadership, international partners, and internal department heads.
• Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives, handling highly sensitive matters with confidentiality.

Conhecimentos

Executive support

Calendar management

Discretion & confidentiality

Communication skills

Formação académica

Bachelor’s degree in business administration/management/communications

3-5 years of EA/PA experience

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to support the C-Suite with complex scheduling, travel, and high-level communications. The role requires discretion, strong English proficiency, and exceptional organizational skills to manage cross-functional operations in a fast-paced healthcare environment.

The ideal candidate will coordinate meetings, prepare executive briefings and reports, and liaise with international partners and internal departments while