Executive Assistant to Senior Executives

VFS Global; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

VFS Global is seeking an experienced Executive Assistant / Pool Secretary to support multiple senior executives in Dubai. You will manage calendars, prepare professional correspondence, and coordinate travel while liaising with internal and external stakeholders.

The role requires 3+ years in a fast-paced admin environment, strong English communication, and proficiency with MS Office and project management tools. Dubai-based, on-site position with opportunities for growth.

Qualifications

• Bachelor's degree in business administration or related field is required.
• Minimum 3 years of experience in a fast-paced administrative role.
• Proficiency with Microsoft Office and project management tools.
• Strong English communication skills; additional languages are a plus.
• Preference for experience as Pool Secretary/Executive Assistant for multiple executives.

Responsibilities

• Manage complex calendars and schedule meetings, avoiding conflicts.
• Serve as primary contact between executives and stakeholders, facilitating communication.
• Prepare reports, presentations, and professional correspondence.
• Conduct research to support decision-making and strategic initiatives.
• Prepare correspondence and materials documenting activities (budgets, surveys, reports).
• Plan events, meetings, and travel; manage diaries and travel logistics.
• Take dictation and assist with reports and correspondence as needed.
• Coordinate travel logistics (visas, tickets, accommodation, insurance) and travel sheets.
• Maintain documents and records; support document management systems.
• Coordinate with finance for cheque submissions and timely deposits.
• Liaise with internal stakeholders and maintain good relations.

Skills

Excellent communication in English

Adaptability

Time management

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management tools

Calendar management software

Job description

VFS Global is seeking an experienced Executive Assistant / Pool Secretary to support multiple senior executives in Dubai. You will manage calendars, prepare professional correspondence, and coordinate travel while liaising with internal and external stakeholders.

The role requires 3+ years in a fast-paced admin environment, strong English communication, and proficiency with MS Office and project management tools. Dubai-based, on-site position with opportunities for growth.