Senior EA to SMD – Global Scheduling & Travel

Blackstone; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Blackstone is seeking an Executive Assistant to support a senior leader within Institutional Client Solutions. The role involves extensive diary management across the UK, US and Europe, coordinating meetings with internal and external EAs, and organizing international travel, visas, and related logistics.

You will work closely with Marketing and Finance teams to collate materials, reconcile expenses in Concur, and report time using Kronos.

Qualifications

• EA experience from a similar corporate background.
• Advanced MS Office; experience with diary management and travel.
• Strong team player in a small, demanding environment.
• Excellent communication; able to set priorities independently.
• Experience with Concur, Zoom and Book-It is an asset.
• Willingness to work out of hours.
• Fluent English is essential.

Responsibilities

• Provide 1:1 support to a senior managing director.
• Extensive diary management across UK, US and Europe.
• Coordinate meetings with internal and external EAs across time zones.
• Organize international travel and visa arrangements.
• Track meetings and update Salesforce CRM.
• Support roadshows and marketing trips.
• Prepare marketing materials with Marketing Assistants.
• Monthly expense reconciliation using Concur.
• Monthly time reporting with Kronos.

Skills

EA experience

MS Office

Diary management

Travel coordination

Team player

Communication skills

Flexibility hours

Fluent English

Tools

Concur

Zoom

Book-It system

Job description

Blackstone is seeking an Executive Assistant to support a senior leader within Institutional Client Solutions. The role involves extensive diary management across the UK, US and Europe, coordinating meetings with internal and external EAs, and organizing international travel, visas, and related logistics.

You will work closely with Marketing and Finance teams to collate materials, reconcile expenses in Concur, and report time using Kronos.