ICS Executive Assistant, Abu Dhabi

Blackstone; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Blackstone is seeking an Executive Assistant to support a senior leader within Institutional Client Solutions. The role involves extensive diary management across the UK, US and Europe, coordinating meetings with internal and external EAs, and organizing international travel, visas, and related logistics.

You will work closely with Marketing and Finance teams to collate materials, reconcile expenses in Concur, and report time using Kronos.

Qualifications

• EA experience from a similar corporate background.
• Advanced MS Office; experience with diary management and travel.
• Strong team player in a small, demanding environment.
• Excellent communication; able to set priorities independently.
• Experience with Concur, Zoom and Book-It is an asset.
• Willingness to work out of hours.
• Fluent English is essential.

Responsibilities

• Provide 1:1 support to a senior managing director.
• Extensive diary management across UK, US and Europe.
• Coordinate meetings with internal and external EAs across time zones.
• Organize international travel and visa arrangements.
• Track meetings and update Salesforce CRM.
• Support roadshows and marketing trips.
• Prepare marketing materials with Marketing Assistants.
• Monthly expense reconciliation using Concur.
• Monthly time reporting with Kronos.

Skills

EA experience

MS Office

Diary management

Travel coordination

Team player

Communication skills

Flexibility hours

Fluent English

Tools

Concur

Zoom

Book-It system

Job description

Blackstone is the world's largest alternative asset manager. Blackstone seeks to deliver compelling returns for institutional and individual investors by strengthening the companies in which the firm invests. Blackstone's over $1.3 trillion in assets under management include global investment strategies focused on real estate, private equity, credit, infrastructure, life sciences, growth equity, secondaries and hedge funds. Further information is available at www.blackstone.com. Follow @blackstone on LinkedIn, X (Twitter), and Instagram.

Job Description

Business Unit:

Institutional Client Solutions (ICS)

Job Title:

Executive Assistant

• Providing 1:1 support to an SMD
• Extensive diary management; coordinating internal and external meetings in the UK, US and Europe.
• Working regularly with internal and external EA's to coordinate meetings/calls over different time zones.
• Organizing and international travel arrangements, including flights, cars, hotels, visas, etc.
• Tracking meetings and updating information in the Salesforce CRM system.
• Help in coordinating Roadshows and marketing trips.
• Collation of marketing materials when required, working closely with the Marketing Assistants.
• Monthly reconciliation of the professionals' expenses, using Concur.
• Monthly reporting of the professional's time management, using Kronos.

Qualifications and Experience:

• EA experience from a similar professional/corporate background.
• Advanced MS Office Suite. Experience of diary management and travel.
• Great team player, working within a small team with different demands.
• Good communication skills and able to set priorities independently.
• Experience with Concur, Zoom and Book-It system would be an asset.
• Candidate has to demonstrate high flexibility of working out of hours.
• Fluent English essential.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, sexual orientation, national origin or any other category protected by law.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.