Executive Assistant

GRID; Dubai; On-site; AED 240,000 - 360,000; Full time

Job summary

GRID is seeking an experienced Executive Assistant in Dubai to provide high-level administrative and strategic support to the senior leadership. You will manage calendars, emails, briefs, and communications, coordinating cross-functional leadership meetings and project reviews with confidentiality and professionalism.

You will prepare briefing notes, agendas, and presentations, maintain executive dashboards, and support travel arrangements while liaising with internal teams and external partners

Qualifications

• 12+ years of experience supporting C-level executives in a fast-paced environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication with executive presence.
• High discretion handling confidential information.
• Advanced proficiency in Microsoft Office and collaboration tools.
• Ability to manage multiple priorities with minimal supervision.
• Solution-oriented, proactive problem solving.
• Experience coordinating meetings, travel, and executive deliverables.

Responsibilities

• Manage complex calendars, scheduling, and meeting coordination.
• Prioritize and handle daily emails, requests, and approvals.
• Prepare briefing notes, agendas, presentations, and executive summaries.
• Coordinate cross-functional leadership meetings and project reviews.
• Facilitate communication between departments to drive timely decisions.
• Ensure smooth execution of administrative tasks and stakeholder communication.
• Maintain dashboards, trackers, and status reports for executive review.

Skills

Calendar management

Email management

Executive briefing

Cross-functional coordination

Travel coordination

Confidentiality

Communication

Problem solving

MS Office

Executive presence

Education

Bachelor’s degree or equivalent professional experience

Tools

Outlook

Teams

Excel

PowerPoint

Job description

The Executive Assistant (EA) provides high-level administrative, operational, and strategic support to Senior Leadership. This role ensures seamless coordination across all functions. Acting as a central point of communication, the EA manages schedules, workflows, priorities, and executive-level deliverables while upholding the highest standards of confidentiality, accuracy, and organizational professionalism.

Key Responsibilities:

• Manage complex calendars, scheduling, and meeting coordination.
• Prioritize and handle daily email communications, requests, and approvals, ensuring timely responses and follow-through.
• Prepare briefing notes, meeting agendas, presentation decks, and executive summaries.
• Coordinate cross-functional leadership meetings, steering committees, and project reviews.
• Facilitate communication between departments, driving timely completion of tasks and decision-making.
• Ensure smooth execution of administrative tasks including office coordination, resource booking, and stakeholder communication.
• Maintain project dashboards, trackers, and status reports for executive review.

Qualifications:

• At least 12years experience supporting C-level executives in a fast-paced, complex organization.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication skills with executive presence.
• High level of discretion and ability to handle confidential and sensitive information.
• Advanced proficiency in Microsoft Office and collaboration tools (Outlook, Teams, Excel, PowerPoint, etc.).
• Ability to manage multiple priorities, deadlines, and competing demands with minimal supervision.
• Strong problem-solving skills and proactive, solutions-oriented mindset.
• Experience coordinating meetings, calendars, travel, and executive-level deliverables.
• Ability to liaise effectively with internal teams, external partners, and senior stakeholders.
• Detail-oriented with a high degree of accuracy and follow-through.
• Bachelor’s degree or equivalent professional experience preferred.