Remote Global Executive Assistant - Travel & Events

Siemens Energy; Dubai; Remote; AED 67,000 - 100,000; Full time

Benefits offered by this job

Remote/work flexibility

Worldwide collaboration

Professional development opportunities

Challenging projects

Job summary

Siemens Energy is seeking an experienced Administrative/Team Assistant to support a global team across locations. You will manage calendars, coordinate complex travel, arrange meetings, events, and onboarding activities, and handle expenses and reports as requested by management.

The role emphasizes strong organizational, communication, and multitasking abilities, with proficiency in Microsoft 365 applications and a proactive, detail-oriented approach in a fast-paced environment.

Qualifications

• Significant experience in administrative, team assistant, or executive support roles.
• Experience coordinating international travel and managing complex itineraries.
• Excellent calendar management and scheduling skills.
• Proven ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Coordinate meetings across multiple time zones and locations.
• Prepare presentations and reports as requested by management.
• Organize team events, offsites, workshops, and team-building activities.
• Process expenses, invoices, and other administrative tasks.
• Support onboarding activities and team communications.

Skills

Administrative experience

Travel coordination

Calendar management

Time zone awareness

Organizational skills

Communication skills

Proactive, detail-oriented

Multitasking

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Siemens Energy is seeking an experienced Administrative/Team Assistant to support a global team across locations. You will manage calendars, coordinate complex travel, arrange meetings, events, and onboarding activities, and handle expenses and reports as requested by management.

The role emphasizes strong organizational, communication, and multitasking abilities, with proficiency in Microsoft 365 applications and a proactive, detail-oriented approach in a fast-paced environment.