Executive Secretary & Project Admin Coordinator

Blackstone eIT; Dubai; Vor Ort; AED 99.000 - 121.000; Vollzeit

Zusammenfassung

Blackstone eIT in Dubai is seeking a proactive Administrative Assistant to provide secretarial support to the DT leadership and project teams. You will manage calendars, meetings, agendas, and minutes while handling official correspondence and document control.

The role requires MS Office mastery, strong communication, and the ability to work independently with attention to detail. You will assist with invoicing, vendor coordination, travel arrangements, and creating executive presentations.

Qualifikationen

• Diploma or Bachelor’s degree in Business Administration or related field.
• Proven experience in an administrative or secretarial role (DT / IT / PMO preferred)
• Proficiency in MS Office
• Basic understanding of invoicing and vendor processes

Aufgaben

• Provide secretarial and administrative support to DT leadership and project teams.
• Manage calendars, meetings, agendas, and minutes of meetings.
• Handle official correspondence, emails, and document control.
• Support Commissioning Certificate, Goods Receipt Notes (GRN) creation and approval tracking.
• Manage vendor invoicing, verification, submission, and payment follow-ups.
• Maintain vendor records and support vendor coordination activities.
• Liaise with Finance, Procurement, and vendors to resolve billing and payment issues.
• Maintain accurate records, reports, and project documentation.
• Support meetings, workshops, and DT office activities.
• Manage travel and seating arrangements.
• Create executive meeting presentations

Kenntnisse

Communication

Organization

Multitasking

Independent work

Ausbildung

Bachelor’s degree in Business Administration

Tools

MS Office

Jobbeschreibung

Blackstone eIT in Dubai is seeking a proactive Administrative Assistant to provide secretarial support to the DT leadership and project teams. You will manage calendars, meetings, agendas, and minutes while handling official correspondence and document control.

The role requires MS Office mastery, strong communication, and the ability to work independently with attention to detail. You will assist with invoicing, vendor coordination, travel arrangements, and creating executive presentations.