Senior Document Controller for Projects & EDMS

Confidential Company; Dubai; On-site; AED 250,000 - 380,000; Full time

Job summary

Confidential Company seeks a detail‑oriented Document Controller to manage project documents, revisions, and EDMS systems. You will log, classify, and distribute drawings and correspondence, ensuring only current revisions are issued while archiving obsolete ones, and maintaining both digital and physical archives.

You will create transmittal and RFI records, support audits with complete histories and MTRs, and assist in handover with as‑built docs and manuals.

Qualifications

• EDMS tools proficiency (Aconex, SharePoint) and Microsoft Office/Excel.
• High accuracy in managing document numbers, metadata, revision codes, and distribution matrices.
• Ability to coordinate with engineers, managers and external stakeholders to prevent delays.

Responsibilities

• Receive, log, classify and distribute incoming and outgoing project documents, drawings and correspondence.
• Ensure that only the latest approved revisions are issued for construction, manufacturing or client review while archiving outdated versions.
• Maintain EDMS systems such as Aconex, SharePoint or Primavera alongside physical archives.
• Create and manage transmittal records, RFI logs, submittal logs and drawing registers.
• Support audits by providing complete documentation histories, MTRs and compliance records.
• Assist with project handover including compiling as-built documentation, operation manuals and handover dossiers.
• Collaborate with engineers, managers and external stakeholders to track review statuses and prevent delays.

Skills

Attention to detail

Communication

Interdepartmental coordination

Education

Degree in project management or related field

Tools

Aconex

SharePoint

Microsoft Office/Excel

Job description

Confidential Company seeks a detail‑oriented Document Controller to manage project documents, revisions, and EDMS systems. You will log, classify, and distribute drawings and correspondence, ensuring only current revisions are issued while archiving obsolete ones, and maintaining both digital and physical archives.

You will create transmittal and RFI records, support audits with complete histories and MTRs, and assist in handover with as‑built docs and manuals.