Senior Document Controller

Parsons; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Parsons in Abu Dhabi, UAE is seeking a Senior Document Controller to oversee document flow for the project. You will coordinate with operations, engineering, and construction, ensuring accurate control of documents and adherence to procedures.

The role requires a diploma or degree, at least 12 years in document control within engineering design or consulting, proficiency with MS Office and EDMS such as Aconex, and strong communication and organizational skills.

Qualifications

• Diploma or degree in any related discipline.
• Minimum 12 years of document control experience in an engineering design / consulting environment.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software.
• Assignments will require a working knowledge of Aconex or other EDMS.
• Good written and oral communication, organizational, and interpersonal skills.
• Detail oriented and comfortable working in a fast-paced office environment.
• Superior organization skills and dedication to completing projects in a timely manner.

Responsibilities

• Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements are satisfactorily met throughout the duration of the project
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required
• Enter data and produces reports using other standard office automation or department-specific computer applications
• Scan documents for electronic storage
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assist junior document control staff to ensure effective implementation of project-specific procedures
• Perform other duties commensurate with functional level and responsibilities

Skills

Document control

Project coordination

Communication skills

MS Office

Aconex / EDMS

Education

Diploma or degree in any related discipline

Tools

Aconex

EDMS

MS Office

Job description

Senior Document Controller

Abu Dhabi, UAE

Parsons is looking for an amazingly Senior Document Controller to join our team! In this role, you'll track and record all data related to the project.

What you will be Doing:

• Coordinate the flow of documents between project operations, engineering disciplines, construction team, or other department groups
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project
• Receive, track, and monitor documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required
• Enter data and produces reports using other standard office automation or department-specific computer applications
• Scan documents for electronic storage
• Maintain an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assist junior document control staff to ensure effective implementation of project-specific procedures
• Perform other duties commensurate with functional level and responsibilities

What Required Skills You will Bring:

• Diploma or degree in any related discipline
• Minimum 12 years of document control experience in an engineering design / consulting environment.
• Proficient keyboard skills and a working knowledge of MS Windows and related word processing, spreadsheet, and database software is required.
• Assignments will require a working knowledge of Aconex or other EDMS
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
• Detail oriented and comfortable working in a fast-paced office environment
• Superior organization skills and dedication to completing projects in a timely manner.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.