Document Controller

Parsons; Dubai; On-site; AED 90,000 - 130,000; Full time

Job summary

Parsons in Dubai seeks an experienced Document Controller to manage project document flows, ensure accuracy, and support data retention. The role requires coordinating with operations, engineering, and construction teams, using Aconex and MS Office to track, log, and transmit documents.

You will supervise junior staff, ensure compliance with procedures, and maintain databases, logs, and closeout documentation.

Qualifications

• Graduate with 5+ years of document controls experience in construction or engineering.
• Proficiency in Aconex and MS Office with emphasis on Word, PowerPoint, and Excel.
• Strong written and spoken English communications and interpersonal skills.

Responsibilities

• Plan, organize, and implement document control systems for efficient processing of communications and documents.
• Coordinate document flow between project operations, engineering, construction, and other departments.
• Manage electronic document management systems and maintain databases, logs, and transmittals.
• Supervise and direct the work of the project document control team as required.
• Ensure compliance with procedures and client retention requirements.

Skills

Organizational skills

Communication

Team collaboration

Education

Graduate degree

Tools

Aconex

MS Office

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Document Controller

Dubai, UAE

Parsons is looking for an amazingly talented Document Controller to join our team! In this role you will get to perform a variety of document control functions for a project or department.

What You\'ll Be Doing:

• Plans, organizes, and implements systems for efficient document processing of all communications, design documents, construction documents or other internal or external documents.
• Coordinates the flow of documents between project operations, engineering disciplines, construction team, or other department groups.
• Will have knowledge of both the work processes of document control and also the use of electronic systems used to manage documentation - Aconex.
• Implements document/data management solutions with a primary focus on document control and records management. Administers data/document management applications.
• Processes one or more document types through all procedural steps in accordance with defined procedures and guidelines.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required.
• Provides assistance to users in capturing and locating electronic information.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project and department requirements.
• Verifies retention requirements, arranges document cataloging, packing, and long‑term storage or disposal of appropriate documents at time of closeout.
• Delegates and directs the work activities of project document control team.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You\'ll Bring:

• Must be graduate, plus 5+ years of related work experience, with at least 3 years in document controls (or an equivalent combination of formal education and work experience) in Construction or Engineering companies.
• Proficiency in Aconex and MS Office with expertise in Microsoft Word, PowerPoint, Excel and Aconex. Assignments will require a working knowledge of Electronic Document Management Systems.
• Knowledge in document control work processes and utilization of electronic systems for document management, as well as corporate procedures related to document management.
• Good written and oral communication (English Language), organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.