Document Control Coordinator

Jobsatdubai; Dubai; On-site; AED 183,621 - 257,069; Full time

Job summary

Jobsatdubai is seeking a Document Control Coordinator based in Dubai, UAE. The role involves managing filing systems, tracking and monitoring documents, and assisting junior staff to ensure efficient document control procedures.

The ideal candidate will have at least 4 years of relevant experience, including 3 years in document control, along with proficiency in Aconex and MS Office. Strong communication and organizational skills are also essential.

Qualifications

• 4+ years of relevant work experience, including 3+ years of prior document control experience.
• Proficiency in project management software like Aconex and Microsoft Office.
• Good communication, organizational, and interpersonal skills.

Responsibilities

• Establish and maintain filing systems, schedules, and records.
• Track, monitor, and register documents using standard document management programs.
• Maintain data distribution systems and expedite document approvals.
• Assist junior document control staff and perform clerical duties as needed.

Skills

Project management software proficiency

Written and oral communication skills

Organizational skills

Interpersonal skills

Education

High school diploma (or equivalent)

Tools

Aconex

MS Office

Electronic Document Management Systems (EDMS)

Job description

Document Control Coordinator

Job Description:

Document Control Coordinator
Dubai, UAE

Parsons is looking for an amazingly talented Document Control Coordinator to join our team! In this role you will get toestablish and/or maintain filing systems, schedules, and records; file correspondence, reports, bulletins; log reports, and correspondence.

What You’ll Be Doing:

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Scans documents for electronic storage.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You’ll Bring:

• High school diploma (or equivalent) and typically 4+ years of relevant work experience, including 3+ years of prior document control experience.
• Proficiency in project management software such as Aconex, MS Office with expertise in Microsoft Word, PowerPoint, and Excel. Assignments will require a working knowledge of Electronic Document Management Systems (EDMS).
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.