Senior Document Control Specialist - EDMS & Project Docs

AD Ports Group; Abu Dhabi; On-site; AED 133,920 - 223,200; Full time

Job summary

AD Ports Group in Abu Dhabi seeks a seasoned Document Controller to maintain the department's EDMS/ document control systems, ensuring accuracy, integrity, and timely updates across projects. You will organize filing, manage document numbering, generate periodic project reports, and coordinate with contractors to ensure governance and accessibility of critical project documentation.

This role requires a Bachelor’s degree, solid EDMS knowledge, and strong MS Office skills, with 5–7 years in a

Qualifications

• Bachelor’s degree holder.
• Basic knowledge of Electronic Document Management System (EDMS).
• Proficient in Microsoft Office Programs (Word, Excel, Outlook, etc.), Adobe Professional, and others.

Responsibilities

• Create, organize and maintain systematic filing of all files/documents and correspondence with complete suitable archiving and storage of all completed documents, electronically and hard copy.
• Ensure changes on documents are reflected and updated with the relevant documents as required in archives.
• Maintain Document Management Process & Procedures to ensure an adequate Document Control System is in place.
• Data/Records Management, Retention Management, Project folder structure, and Achieve Project/Program Documents.
• Attend the project kickoff meeting to highlight the DC role and the EDMS system progression.
• Setup new Projects and Contracts on the EDMS System.
• Prepare and issue periodic project reports for the ETS Management documentation and submitting to the management for their review and highlighting of any overdue action and issues.
• Coordinating with the Contractor to get the Projects Deliverable List and to verify the correct document numbering is being followed.
• Ensure the document control system meets the OGSM requirement (Objectives, Goals, Strategies, and Measures)
• Responsible for EDMS and Document Management Orientation for newly awarded contracts to contractors and consultants.
• Distribute documents to the Stakeholder.

Skills

MS Office (Word, Excel, Outlook)

EDMS basics

Documentation management

Education

Bachelor’s degree

Tools

EDMS

Job description

AD Ports Group in Abu Dhabi seeks a seasoned Document Controller to maintain the department's EDMS/ document control systems, ensuring accuracy, integrity, and timely updates across projects. You will organize filing, manage document numbering, generate periodic project reports, and coordinate with contractors to ensure governance and accessibility of critical project documentation.

This role requires a Bachelor’s degree, solid EDMS knowledge, and strong MS Office skills, with 5–7 years in a