Senior Document Controller — Data Center EDMS Expert

Decima International; Dubai; On-site; AED 279,000 - 446,400; Full time

Job summary

Decima International is seeking a driven Senior Document Controller to support major data center and telecom infrastructure programs in the UAE. The role focuses on building, administering, and maintaining a structured document management system across engineering drawings, manuals, and procedures.

You will manage version control, revision histories, and audit trails, coordinate updates, and ensure timely retrieval of current documents for operations and engineering teams.

Qualifications

• Bachelor’s degree or diploma in Engineering, Information Management, Document Control, Business Administration, or a related field.
• 15+ years of document control experience.
• Minimum 3 years managing technical documentation on mission-critical infrastructure programs.
• Experience building, administering or maintaining structured document management systems.
• Experience retrieving, consolidating and controlling documents from multiple originators.
• Experience managing version control, revision histories and audit trails.
• Familiarity with EDMS platforms such as Aconex, SharePoint, BIW or Procore.
• Arabic and English fluent, written and spoken.

Responsibilities

• Design, build, and maintain a structured document management system for engineering drawings, equipment manuals and procedures.
• Define and enforce document numbering, classification, file-naming and metadata standards.
• Retrieve and consolidate documentation from designers, EPCs, vendors, OEMs and commissioning teams.
• Track outstanding documentation against delivery schedules and close gaps.
• Verify completeness and accuracy of documentation before filing and registration.
• Maintain strict version control and manage revision histories and audit trails.
• Coordinate updates from upgrades, retrofits, design changes, or firmware updates.
• Build and maintain an equipment manual library across mechanical, electrical, fire/life-safety, BMS and controls systems.
• Maintain as-built and current design drawing sets and archive superseded documents.
• Respond to requests for documentation within turnaround times.
• Support operations and maintenance teams with current-revision documents.
• Produce periodic reports on documentation status and completeness.
• Administer EDMS including user access, workflows and version control.

Skills

Document control

EDMS

Organizational skills

Arabic & English

Attention to detail

Communication

Project documentation

Education

Bachelor’s degree in Engineering/Information Management/Document Control/Business Administration

Tools

Aconex

SharePoint

BIW

Procore

Job description

Decima International is seeking a driven Senior Document Controller to support major data center and telecom infrastructure programs in the UAE. The role focuses on building, administering, and maintaining a structured document management system across engineering drawings, manuals, and procedures.

You will manage version control, revision histories, and audit trails, coordinate updates, and ensure timely retrieval of current documents for operations and engineering teams.