Senior Administrative & Compliance Specialist

Dubai Careers - A Smart Dubai Initiative; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

Roads and Transport Authority in the UAE seeks an Administrative Officer to support departmental objectives through timely execution of reporting and administrative tasks. This role ensures alignment with RTA policies, quality standards, and information security requirements while monitoring KPIs for audit readiness.

Responsibilities include coordinating schedules, managing workflows across Tarasul, GRP, CRM, and Aconex, and maintaining filing systems.

Qualifications

• Diploma/ bachelor’s degree in business administration, Information Technology, Office Management, Public Relations.
• Experience with administrative workflows and record-keeping.
• Familiarity with information security and regulatory compliance.

Responsibilities

• Support departmental objectives by ensuring timely execution of administrative and reporting requirements.
• Ensure alignment of administrative practices with RTA policies, quality standards, and information security requirements.
• Contribute to organizational excellence by monitoring KPIs and ensuring administrative readiness for audits and compliance reviews.
• Coordinate departmental schedules, meetings, and appointments; prepare agendas, minutes, and follow-up reports.
• Supervise administrative workflows including correspondence and documentation through systems such as Tarasul, GRP, CRM, and Aconex.
• Monitor attendance, leave records, and permissions in the Time & Attendance/GRP system and prepare periodic reports.
• Maintain and update databases, archives, and filing systems for records, invoices, receipts, permits, and inspection results.
• Follow up on regulatory requirements, fines, renewals, and compliance activities as assigned.
• Support managers in HR-related tasks (new joiner logistics, training records, resignations, clearances, and certificates).
• Coordinate with multiple RTA agencies, sectors, and external entities on cross-functional projects and issues.
• Ensure secure handling of confidential documents and compliance with information security policies.
• Recommend and implement improvements to administrative processes, workflows, and reporting practices.
• Provide guidance and mentorship to Officers and administrative staff to enhance efficiency and accuracy.

Skills

General Administrative Practices

Systems & Application Management

Technical Reporting

Education

Diploma/ bachelor’s degree in business administration, Information Technology , Office Management, Public Relations

Job description

Roads and Transport Authority in the UAE seeks an Administrative Officer to support departmental objectives through timely execution of reporting and administrative tasks. This role ensures alignment with RTA policies, quality standards, and information security requirements while monitoring KPIs for audit readiness.

Responsibilities include coordinating schedules, managing workflows across Tarasul, GRP, CRM, and Aconex, and maintaining filing systems.