Admin Officer

FSIME Construction LLC; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

FSIME Construction LLC is seeking an Admin Officer to keep the Dubai head office and fleet running smoothly. You will handle office administration, logistics coordination for sites, and manage drivers and vehicles in compliance with UAE regulations.

You will track vehicle maintenance, coordinate with vendors and service providers, process RTA transactions, and prepare monthly fleet and admin reports while supporting HR and procurement activities as needed.

Qualifications

• Bachelor's degree or diploma in Business Administration, Logistics or related field; 3–5 years UAE admin/logistics experience.
• Valid UAE light vehicle driving licence; English proficiency; Hindi/Urdu advantageous.
• Experience with RTA transactions and Dubai government portals.

Responsibilities

• Manage day-to-day head office operations and procurement coordination.
• Plan and schedule daily transport for staff and materials.
• Supervise drivers, rosters, attendance, and vehicle usage.
• Handle RTA vehicle registrations, renewals, and permits.
• Prepare monthly fleet and admin expense reports.
• Ensure HSE compliance for vehicles and offices.

Skills

Organisation

Multi-tasking

Problem solving

MS Office

Education

Bachelor's degree in Business Administration

Diploma in Logistics

Tools

GPS tracking systems

Fuel card management

Job description

The Admin Officer keeps the Dubai head office and its fleet running smoothly The role covers office administration logistics coordination for sites management of company drivers and vehicles and all RTA and related government transactions It ensures staff materials and vehicles are where they need to be on time and fully compliant with UAE regulations

Key Responsibilities

Office Administration

Manage day-to-day head office operations supplies stationery pantry cleaning and maintenance Coordinate with landlords facility management and service providers internet telephone utilities pest control Maintain office asset register company documents and filing systems physical and digital Negotiate with vendors raise purchase requests obtain quotations and follow up on admin-related invoices and payments Track renewals of Vehicles insurance policies and office permits Support HR Procurement with staff assets accommodation onboarding arrangements ID cards and PPE issuance records

Logistics Coordination

Plan and schedule daily transport for staff labour and materials between HQ warehouse and project sites Coordinate material deliveries and collections with suppliers stores and site teams Arrange labour transport and ensure buses run on time and within approved routes Maintain logistics logs delivery notes and trip records Handle courier document dispatch and visitor transport arrangements

Driver Fleet Management

Supervise company drivers daily allocation duty rosters attendance and conduct Monitor vehicle usage fuel consumption fuel cards mileage and trip logs Schedule preventive maintenance servicing repairs and tyre changes liaise with workshops Manage vehicle insurance accident reporting police reports and insurance claims Track and settle traffic fines and Salik charges recover fines from responsible drivers per company policy Ensure drivers hold valid licences and follow road safety and company vehicle policies

RTA Government Transactions

Handle all RTA transactions vehicle registration and renewal Mulkiya passing testing ownership transfers and number plates Process driver licence applications renewals and permits through RTA and approved driving institutes Obtain RTA permits for heavy vehicles labour buses road route permits and site access where required Coordinate with Dubai Police Tasjeel Shamil centres and insurance companies for vehicle-related matters Support PRO with other government transactions DM DEWA Trakhees as needed Keep a renewal tracker for all vehicles licences and permits and act before expiry

Reporting

Other Duties

Prepare monthly reports on fleet costs fines fuel maintenance and admin expenses in coordination with Procurement and Finance team Maintain HSE compliance for vehicles and office premises Carry out any other reasonable duties assigned by management

Essential

Bachelor's degree or diploma in Business Administration, Logistics or a related field.3–5 years of experience in administration, logistics or fleet coordination in the UAE.Hands-on experience with RTA transactions and Dubai government portals.Valid UAE driving licence (light vehicle).Good command of English, spoken and written; Hindi/Urdu is an advantage for driver coordination.

Preferred

Experience in a construction, contracting or facilities company.Familiarity with fleet tracking/GPS systems and fuel card management.Knowledge of UAE traffic laws, Salik and fine settlement processes.

Skills

Strong organisation and follow-up; able to manage several tasks and deadlines at once.Practical problem solver who can handle drivers, vendors and government counters confidently.Proficient in MS Office (Excel, Word, Outlook) for trackers and reports.Honest, reliable and discreet with company documents and funds.