Personal Assistant

AMS Marketing Management; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Competitive salary

Performance-based bonuses

Professional development opportunities

Job summary

AMS Marketing Management in Dubai is seeking a highly organized Assistant to the Director to support our executive team. The role requires multitasking, strong communication, and keen attention to detail to ensure smooth operation of the office.

Responsibilities include calendar management, meetings, travel arrangements, invoicing, travel, event planning, and confidential handling, with opportunities for professional development.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 3–5 years of experience as an executive assistant or in a similar role.
• Proficient in Microsoft Office Suite and familiarity with project management software.
• Excellent verbal and written communication skills; interact professionally with all levels of staff and external partners.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, invoicing and filing and organizing travel arrangements.
• Act as a liaison between executives and internal/external stakeholders, handling correspondence and inquiries in a professional manner.
• Prepare agendas, take minutes, and follow up on action items from meetings. Ensure materials are available for meetings.
• Assist in managing special projects, tracking deadlines, and ensuring timely completion of tasks.
• Create and edit reports, presentations, and other documents with accurate formatting.
• Oversee office supplies and equipment to maintain a well-organized workspace.
• Handle sensitive information with discretion and maintain confidentiality.
• Organize company events, including team-building activities and executive retreats.

Skills

Attention to Detail

Interpersonal Skills

Time Management

Tech Savvy

Research Skills

Customer Service Orientation

Flexibility

Problem-Solving

Proficiency in Excel

Filing Skills

Invoicing Skills

Organizational Skills

Communication Skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management software

Zoom

Slack

Job description

Job Summary:

We are seeking a highly organized and proactive Assistant to the Director to support our executive team. The ideal candidate will be adept at multitasking, possess strong communication skills, and have a keen attention to detail. This role is crucial in ensuring the smooth operation of our executive office and will involve a variety of administrative tasks.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, invoicing and filing and organizing travel arrangements.


• Communication Management: Act as a liaison between executives and internal/external stakeholders, handling correspondence and inquiries in a professional manner.


• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items from meetings. Ensure all necessary materials are available for meetings.


• Project Management: Assist in managing special projects, tracking deadlines, and ensuring timely completion of tasks.


• Document Preparation: Create and edit reports, presentations, and other documents as needed. Ensure all materials are accurate and professionally formatted.


• Office Management: Oversee office supplies and equipment, ensuring a well-organized and efficient workspace.


• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.


• Event Planning: Organize company events, including team-building activities and executive retreats.

Qualifications:

• Education: Bachelor’s degree in Business Administration or related field preferred.


• Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar role.


• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.


• Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with all levels of staff and external partners.


• Organizational Skills: Strong organizational and time management skills with the ability to prioritize tasks effectively.


• Problem-Solving: Ability to think critically and solve problems independently.


• Adaptability: Comfortable working in a fast-paced environment and handling changing priorities.

Benefits:

• Competitive salary and


• Performance-based bonuses


• Professional development opportunities

Skills

• Attention to Detail: Exceptional accuracy in work, ensuring all tasks are completed without oversight.


• Interpersonal Skills: Strong relationship-building abilities, fostering a positive work environment.


• Time Management: Ability to manage multiple projects and deadlines simultaneously.


• Tech Savvy: Familiarity with virtual collaboration tools (e.g., Zoom, Slack) and calendar management software.


• Research Skills: Proficient in conducting research and compiling information for reports and presentations.


• Customer Service Orientation: A friendly and approachable demeanor to effectively handle inquiries and requests.


• Flexibility: Ability to adapt to changing priorities and work demands.


• Problem-Solving: Critical thinking skills to address challenges independently and efficiently.


• Proficiency in Excel: Ability to create, manage, and analyze spreadsheets, including using formulas and functions for data organization.


• Filing Skills: Strong organizational skills for maintaining both physical and digital filing systems, ensuring easy access to documents.


• Invoicing Skills: Experience in preparing, processing, and tracking invoices, ensuring accuracy and timely payments.