Executive Assistant (UAEN Talent)

EMIRATES GLOBAL ALUMINIUM (EGA); Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

Emirates Global Aluminium (EGA) seeks an experienced Administrative Support professional to compose routine letters, memos, reports and minutes, and to manage correspondence for the team. The role involves screening visitors, scheduling meetings, proofreading documents, and maintaining records.

You will support budgets and personnel records, handle filing, and ensure efficient office operations in a fast-paced environment. Strong English, accuracy, and 4+ years of experience are expected.

Qualifications

• High School Completion is required.
• Four years of administrative support experience, including two years at Secretary Level 2 equivalent.
• Strong knowledge of office practices, English usage, and document formatting.

Responsibilities

• Prepare and format routine letters, memoranda, reports, minutes, and other documents.
• Greet and manage visitors and phone calls; schedule and inform about meetings.

Skills

Office procedures

English grammar

Letters/minutes/reports formatting

Education

High School Completion

Tools

Microsoft Office

Word

Excel

Job description

Correspondence and Documentation

Composes and types routine letters memoranda reports minutes of meetings scientific or technical material numerical data charts and forms as required by the teamSorts opens and distributes incoming mail to staff associates incoming correspondence with files or related materials needed for meetings correspondence and reports Reads incoming correspondence and reports screening those items that can be handled personally and forwarding the rest to relevant team memberAssists in the preparation of budgets and financial reports prepares and monitors timekeeping and other personnel recordsAssists in creating and revising forms proposes procedures formats and standards for office correspondenceReviews and evaluates applications petitions contracts or other documents to determine if prescribed requirements are met for acceptance or approval

Visitors and Incoming Calls

Receives and screens visitors and telephone calls takes messages schedules appointments for the team and provides information to callers requiring knowledge of agency s operation and the interpretation and application of policies and procedures

Meetings

Makes scheduling commitments for the team for meetings conferences and speeches and assembles related necessary materialsSchedules and arranges meetings and conferences for the team and notifies interested parties makes travel reservations as neededTakes minutes or recordings of meetings for distribution to meeting participants

Proofreading and Editing

Proofreads and corrects prepared materials for correct grammar format completeness and content

Information Recording and Archiving

Establishes and maintains office files logs indexes control records or other information concerning the work under the supervisor s controlEnters retrieves updates verifies and deletes information from electronic files Locates and reviews pertinent information from files documents newspapers and other sources and prepares a summary of content for professional s and or management staff

Office Supplies

Determines needs and orders office supplies equipment repair and maintenance services through agency channels in order to ensure that inventory stocks meet demand

Allocation of Work

Serves as liaison between management and staff by overseeing the work of office support staff in the unit transmitting information explaining appropriate work instructions and following up on assignments

Operational Efficiency

Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations makes recommendations regarding the purchase of office equipment

Safety Quality Environment

Complies with all relevant safety quality and environmental management policies procedures and controls to ensure a healthy and safe work environment

Operational Efficiency

Assists in the study of office operations and services and provides recommendations for improving efficiency and economy of operations makes recommendations regarding the purchase of office equipment

Related Assignments

Performs other related duties or assignments as directed

Minimum Qualifications:High School CompletionMinimum Experience:Four years of administrative support experience including two years equivalent to experienced administrative support work or equivalent to a Secretary Level 2Skills:Knowledge of office practices, procedures, and computer software programsKnowledge of correct English usage and grammarKnowledge of the organization and composition of letters, minutes, reports, charts, and spreadsheets