Senior Administrative Assistant

Ejadah; Dubai; On-site; AED 72,000 - 110,000; Full time

Job summary

Ejadah in Dubai is seeking an Admin Assistant to provide day-to-day administrative and coordination support across the team. The role focuses on accurate documentation, reporting, data management, and clear cross-department communication.

The ideal candidate is highly proficient in Microsoft Excel, organized, detail-oriented, and possesses strong written and verbal English communication skills. Diploma or degree in business-related field is preferred, with 2–4 years of experience.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Commerce, or related.
• 2–4 years of experience in administrative/coordination roles.
• Strong proficiency in Microsoft Excel is essential.
• Good working knowledge of Word, PowerPoint, Outlook, and Microsoft 365.
• Excellent verbal and written English communication.
• Strong organizational and time-management skills.
• Attention to detail and accuracy in reports and Excel data.
• Ability to prioritize tasks and meet deadlines.
• Experience in facilities management or similar environment is a plus.

Responsibilities

• Provide general administrative and clerical support to the department.
• Prepare and maintain Excel trackers, reports, databases, and MIS.
• Use Excel functions to organize and analyze data.
• Maintain records, filing systems, and documentation.
• Prepare letters, memos, reports, and presentations.
• Coordinate meetings, appointments, and internal communications.
• Handle inquiries by email and phone professionally.
• Support weekly and monthly reports and on-time submissions.
• Maintain confidentiality of information.
• Assist with document control, scanning, archiving, and retrieval.
• Support ad hoc administrative and coordination tasks.
• Ensure trackers and records are regularly updated.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Education

Diploma or Bachelor's degree in Business Administration, Commerce, or related

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Microsoft 365

Job description

The Admin Assistant will provide day-to-day administrative and coordination support to the team, ensuring accurate documentation, reporting, data management, and smooth communication across departments. The ideal candidate should be highly proficient in Microsoft Excel, organized, detail-oriented, and possess strong written and verbal communication skills.

Key Responsibilities:

• Provide general administrative and clerical support to the department.
• Prepare, maintain, and update Excel trackers, reports, databases, and management information.
• Use Excel functions to organize and analyze data.
• Maintain accurate records, filing systems, employee or operational documentation, and correspondence.
• Prepare letters, memos, reports, presentations, and other business documents.
• Coordinate meetings, appointments, schedules, and internal communications.
• Handle incoming emails, telephone calls, and general inquiries in a professional manner.
• Follow up with internal departments and external stakeholders to obtain required information and documentation.
• Support the preparation of weekly and monthly reports and ensure timely submission.
• Maintain confidentiality of company and employee information.
• Assist with document control, scanning, filing, archiving, and retrieval of records.
• Support the team with ad hoc administrative and coordination requirements.
• Ensure all administrative records and trackers are accurate and regularly updated.

Candidate Requirements:

• Diploma or Bachelor's degree in Business Administration, Commerce, or a related discipline.
• Preferably 2–4 years of experience in an administrative, coordination, or office support role.
• Strong proficiency in Microsoft Excel is essential.
• Good working knowledge of Microsoft Word, PowerPoint, Outlook, and Microsoft 365.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy, particularly when handling reports and Excel data.
• Ability to prioritize multiple tasks and work within deadlines.
• Professional interpersonal skills with the ability to coordinate effectively across different departments.
• Previous experience within the Facilities Management, service, construction, or similar operational environment would be an advantage.