Administrative Assistant

Wasael Property Management; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Job summary

Wasael Property Management in Abu Dhabi is seeking an experienced Administrative Assistant to provide administrative, coordination, reporting and document management support across Asset, Contracts, and Budget & Financial Controls.

You will maintain records, coordinate site visits, support contract administration, and assist with monthly financial reporting. The role requires a Diploma or higher and at least two years of relevant experience, with strong MS Office and attention to detail.

Qualifications

• Diploma or higher in Administration, Finance or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong MS Office skills, especially Excel and PowerPoint.
• Experience with ERP/CAFM systems (Microsoft Dynamics or MRI) is a plus.
• Excellent communication, organisation and attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Experience supporting Facilities Management, Asset Management, Property Management or Contracts functions preferred.

Responsibilities

• Maintain departmental records, trackers, dashboards and filing systems.
• Coordinate site visits, gate passes, schedules and follow-up actions.
• Support contract administration, including SOW documentation, PR follow-ups and contract trackers.
• Coordinate document approvals and maintain DocuSign workflows.
• Assist with monthly reporting, billing documentation and financial trackers.
• Maintain vendor and service provider documentation and compliance records.
• Prepare meeting minutes, reports, presentations and supporting documentation.
• Coordinate with internal teams, vendors, contractors and service providers.

Skills

MS Office

Excel

PowerPoint

Communication

Organisation

Attention to detail

Time management

Education

Diploma or higher in Administration, Finance or related

Tools

Microsoft Dynamics

MRI

Job description

We are looking for an experienced Administrative Assistant to provide administrative, coordination, reporting and document management support across Asset Management, Contracts Management and Budget & Financial Controls.

Key Responsibilities:

• Maintain departmental records, trackers, dashboards and filing systems.
• Coordinate site visits, gate passes, schedules and follow-up actions.
• Support contract administration, including SOW documentation, PR follow-ups and contract trackers.
• Coordinate document approvals and maintain DocuSign workflows.
• Assist with monthly reporting, billing documentation and financial trackers.
• Maintain vendor and service provider documentation and compliance records.
• Prepare meeting minutes, reports, presentations and supporting documentation.
• Coordinate with internal teams, vendors, contractors and service providers.

Requirements:

• Diploma or higher in Administration, Finance or a related field.
• Minimum 2 years of relevant administrative experience.
• Strong proficiency in MS Office, particularly Excel and PowerPoint.
• Experience with Microsoft Dynamics, MRI or similar ERP/CAFM systems would be an advantage.
• Strong communication, organisation and attention to detail.
• Ability to manage multiple priorities and work within tight deadlines.

Candidates with experience supporting Facilities Management, Asset Management, Property Management or Contracts functions will be preferred.