Administrative Secretary

Tanqeeb; Abu Dhabi; On-site; AED 112,000 - 201,000; Full time

Job summary

Tanqeeb, United Arab Emirates-based, seeks a highly organized Executive Assistant to support senior executives in Abu Dhabi. The role emphasizes calendar management, travel coordination, document preparation, and maintaining efficient office operations for productivity.

Ideal candidates will have strong MS Office skills, excellent communication, and the ability to multitask with discretion in a fast-paced corporate environment.

Qualifications

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills and ability to multitask effectively under pressure.
• Ability to work independently and manage multiple assignments simultaneously.
• Discretion and integrity when handling confidential information and sensitive data.

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Handle sensitive information in a confidential manner, ensuring security and discretion.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Maintain a clean and orderly office environment to provide a professional setting.
• Provide administrative support to ensure efficient office operations and processes.
• Communicate effectively with team members to facilitate smooth workflow and operations.
• Handle procurement of office supplies and maintain inventory records accurately.
• Assist with planning and execution of company events and meetings.

Skills

Time management

Communication

Multitasking

Organizational skills

Independent work

Discretion

Education

College diploma

Tools

MS Office Suite

Job description

Job description

Responsibilities

• Manage and maintain executives' schedules, appointments, and travel arrangements efficiently.
• Serve as a point of contact for internal and external clients and stakeholders.
• Prepare and organize meeting agendas, documents, and presentations as required.
• Assist in the preparation of regularly scheduled reports and manage information flow.
• Handle sensitive information in a confidential manner, ensuring security and discretion.
• Implement and maintain office systems to ensure organizational efficiency.
• Coordinate office activities and operations to secure efficiency and compliance to policies.
• Maintain a clean and orderly office environment to provide a professional setting.
• Provide administrative support to ensure efficient office operations and processes.
• Communicate effectively with team members to facilitate smooth workflow and operations.
• Handle procurement of office supplies and maintain inventory records accurately.
• Assist with planning and execution of company events and meetings.

Skills

Requirements

• College diploma or equivalent; additional qualifications are advantageous.
• Proven administrative or assistant experience in a corporate setting.
• Proficient in MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent communication skills, both verbal and written, are essential.
• Strong organizational skills and ability to multitask effectively under pressure.
• Ability to work independently and manage multiple assignments simultaneously.
• Discretion and integrity when handling confidential information and sensitive data.