Secretary

AL BARAA TRADING CO LLC; Abu Dhabi; On-site; AED 67,000 - 100,000; Full time

Job summary

AL BARAA TRADING CO LLC is seeking an organized admin/secretarial professional to support executives in Abu Dhabi. The role focuses on calendar management, correspondence preparation, and file organization, ensuring smooth daily operations.

The candidate will coordinate with the Sales team and stakeholders, with an emphasis on professionalism, accuracy, and confidential information handling. A Bachelor’s degree and at least two years of experience are required.

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Minimum 2 years of proven experience in secretarial or administrative role.
• Proficiency in Word, Excel, PowerPoint; familiarity with project management tools.
• Strong command of English; additional languages preferred.

Responsibilities

• Manage executive schedules, ensuring optimal time allocation for meetings, deadlines, and travel.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain files, documents, and databases; ensure secure retrieval and sensitive information.
• Coordinate Sales and Sales team support.

Skills

Executive support

Calendar management

Communication

English proficiency

Education

Bachelor's degree in Business Admin./Office Management

Tools

Microsoft Office Suite

Project management tools

Job description

• Manage executive schedules, ensuring optimal time allocation for meetings, deadlines, and travel, to facilitate smooth operations.

• Prepare and edit correspondence, reports, and presentations, ensuring clarity, professionalism, and adherence to company standards.

• Organize and maintain files, documents, and databases, implementing efficient systems for easy retrieval and security of sensitive information.

• Helping and coordinating Sales and Sales team

Desired Candidate Profile

• Bachelor’s degree in Business Administration, Office Management, or a related field to ensure a solid educational foundation.

• Minimum 2 years of proven experience in a secretarial or administrative role within a corporate environment to demonstrate capability and familiarity.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools for effective task execution.

• Strong command of English, with additional language proficiency preferred to enhance communication with diverse stakeholders.