Secretary

Rotana Hotels; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Rotana Hotels in Abu Dhabi is seeking a diligent Secretary to provide full secretarial and administrative support to the designated department. The role requires handling confidential matters and delivering exceptional service while coordinating communications and scheduling.

You will organize correspondence, prepare reports, manage calendars, and arrange meetings and travel. Strong communication and discretion are essential for success in this position.

Qualifications

• Proven ability to deliver high levels of service.
• Handle confidential matters with discretion.
• Prepare reports and manage calendars.

Responsibilities

• Organize daily incoming correspondence and respond as appropriate.
• Compose routine correspondence and interpret documents as requested.
• Prepare, assemble and distribute reports and documents.
• Receive and screen telephone calls and route as needed.
• Keep calendars updated for appointments and meetings.
• Maintain filing systems and databases of contacts; follow up on items.
• Take meeting minutes and organize business travel arrangements.

Skills

Communication skills

Organizational skills

Secretarial experience

Job description

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:

• Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate
• Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested
• Prepare, assemble and distribute various reports and documents
• Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Arrange for various meetings and take minutes
• Function as an administrative link to ensure that all parties receive the relevant information respectively
• Organize business travel arrangements and other duties as assigned