Executive Secretary

Tiger Recruitment; Dubai; On-site; AED 120,000 - 160,000; Full time

Job summary

Tiger Recruitment is looking for a highly organised Executive Secretary to provide comprehensive support to senior leadership in Dubai. The role entails managing schedules, coordinating meetings and travel, and maintaining confidential information.

The ideal candidate will possess strong organisational skills, proficiency in Microsoft Office, and excellent communication abilities. A bachelor’s degree is preferred along with proven experience in a similar administrative role.

Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar administrative role.
• Fluency in English; additional languages such as Hindi or Tagalog are advantageous.

Responsibilities

• Provide high-level administrative support to executives.
• Manage complex calendars and schedules.
• Coordinate travel arrangements including visas and itineraries.
• Prepare correspondence and meeting materials.
• Organise and coordinate internal and external meetings.
• Maintain filing systems and ensure confidentiality.

Skills

Organisational skills

Time management

Communication skills

Confidentiality

Proficiency in Microsoft Office Suite

Problem-solving abilities

Interpersonal skills

Education

Bachelor's degree or equivalent qualification

Job description

Job Title

Executive Secretary

Location

Dubai

Position Type

Full-time

Overview

We are seeking a highly organised and proactive Executive Secretary to provide comprehensive administrative and secretarial support to senior leadership. The successful candidate will be responsible for managing schedules, coordinating meetings and travel, handling confidential information, and ensuring the smooth day‑to‑day operation of the executive office.

Key Responsibilities

• Provide high‑level administrative and secretarial support to executives and senior management.
• Manage complex calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including visas, itineraries, and accommodation.
• Prepare correspondence, reports, presentations, agendas, and meeting materials.
• Organise and coordinate internal and external meetings, including taking minutes and following up on action items.
• Screen and prioritise emails, calls, and other communications.
• Maintain accurate filing systems and ensure the confidentiality of sensitive information.
• Liaise with internal departments, clients, suppliers, and external stakeholders on behalf of executives.
• Process expenses, invoices, and other administrative documentation.
• Coordinate events, conferences, and business functions as required.
• Assist with office administration and support ad hoc projects and initiatives.

Requirements

• Bachelor's degree or equivalent qualification preferred.
• Proven experience as an Executive Secretary, Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong organisational and time‑management skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem‑solving abilities.
• Ability to work independently and thrive in a fast‑paced environment.
• Professional appearance and excellent interpersonal skills.
• Fluency in English is essential; additional languages would be advantageous (Hindi, Tagalog).

ID: ZC187009