Front Office & Management Assistant

Confidential; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

Confidential is seeking an experienced Front Office & Office Management professional in Dubai to provide secretarial and administrative support to the Senior Leadership Team. You will ensure a professional reception, smooth daily office operations and timely handling of correspondence and other administrative requirements.

You will manage calendars, meetings, travel arrangements, and coordinate with building management, suppliers and external partners to support organizational efficiency and

Qualifications

• Diploma or equivalent qualification in any discipline.
• 3–5 years of experience in administration, executive secretarial, front office or office management.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities.
• Discretion and ability to handle confidential information.
• Ability to coordinate with senior management.

Responsibilities

• Welcome and assist visitors, clients and business partners professionally.
• Manage incoming calls, emails and general inquiries.
• Coordinate visitor appointments and meeting room bookings.
• Receive and distribute correspondence and courier deliveries.
• Maintain a professional and organized reception area.
• Manage calendars, appointments and meetings for senior management.
• Arrange meetings, prepare agendas, documents and presentations as required.
• Coordinate travel arrangements, accommodation and transportation when required.
• Prepare and manage confidential correspondence and documents.
• Provide general administrative and coordination support to the Senior Leadership Team.
• Manage day-to-day office administration and facilities.
• Monitor office supplies, stationery and pantry requirements.
• Coordinate office maintenance, repairs and service providers.
• Liaise with building management, suppliers and other external parties.
• Maintain office records, documents and administrative files.
• Support company meetings, events and other office activities.
• Ensure the office remains organized, professional and well maintained.

Skills

Communication skills

Interpersonal skills

Organizational skills

Time-management

Discretion

Education

Diploma or equivalent qualification

Tools

Microsoft Office

Job description

Responsible for managing the front office and providing secretarial and administrative support to the Senior Leadership Team. The role will ensure a professional reception, smooth daily office administration, effective coordination of meetings and appointments, and timely handling of correspondence and other administrative requirements.

Key Responsibilities

Front Office

• Welcome and assist visitors, clients and business partners professionally.
• Manage incoming calls, emails and general enquiries.
• Coordinate visitor appointments and meeting room bookings.
• Receive and distribute correspondence and courier deliveries.
• Maintain a professional and organized reception area.
• Manage calendars, appointments and meetings for senior management.
• Arrange meetings, prepare agendas, documents and presentations as required.
• Coordinate travel arrangements, accommodation and transportation when required.
• Prepare and manage confidential correspondence and documents.
• Provide general administrative and coordination support to the Senior Leadership Team.

Office Management

• Manage day-to-day office administration and facilities.
• Monitor office supplies, stationery and pantry requirements.
• Coordinate office maintenance, repairs and service providers.
• Liaise with building management, suppliers and other external parties.
• Maintain office records, documents and administrative files.
• Support company meetings, events and other office activities.
• Ensure the office remains organized, professional and well maintained.

Requirements

• Diploma or equivalent qualification in any discipline.
• Minimum 3–5 years of experience in administration, executive secretarial, front office or office management roles.
• Good communication and interpersonal skills.
• Strong organizational and time-management skills.
• Good knowledge of Microsoft Office, particularly Word, Excel, PowerPoint and Outlook.
• Professional, discreet and able to handle confidential information.
• Ability to manage multiple tasks and work with senior management.