Secretary cum Receptionist

Dison Tec LLC SP; Sharjah; Sur place; AED 67 000 - 100 000; Plein temps

Résumé du poste

Phoenix Dison Tec LLC in Sharjah is seeking a capable Secretary Cum Receptionist to manage front office operations, handle communications, and support HR tasks. The role requires a professional, organized individual able to coordinate with management and external stakeholders.

The candidate will perform secretarial and administrative duties, coordinate with internal teams, prepare documents, and assist with HR processes including recruitment and payroll support.

Qualifications

• 1–3 years of reception, admin, secretarial or HR experience.
• Previous UAE work experience preferred.
• Proficient in MS Office (Word, Excel, Outlook).
• Excellent English communication (written and verbal).

Responsabilités

• Front Office & Reception Management: Welcome visitors, answer calls and manage appointments.
• Secretarial & Administrative Duties: Prepare letters, reports and maintain files.
• HR & Recruitment Responsibilities: Post vacancies, screen CVs, arrange interviews, support payroll and HR docs.
• Management Coordination & Follow-Up: Track tasks, prepare daily reports and liaise between staff and management.

Connaissances

MS Office

English proficiency

UAE knowledge

Description du poste

Job Description:

Job Description - Secretary Cum Receptionist

Company: Phoenix Dison Tec LLC

Job Location: Sharjah, UAE

Position: Secretary Cum Receptionist

Employment Type: Full-Time

Job Summary

We are looking for a smart, professional, well-organized and responsible Secretary Cum Receptionist who can independently manage front office operations, administrative duties, management coordination and day-to-day HR activities.

Key Responsibilities

1. Front Office & Reception Management

• Welcome and assist visitors, clients and suppliers professionally.
• Handle incoming calls, emails, WhatsApp messages and inquiries.
• Manage appointments, meetings and visitor records.
• Maintain a clean, organized and professional reception area.
• Coordinate courier services, deliveries and office supplies.

2. Secretarial & Administrative Duties

• Provide daily administrative and secretarial support to management.
• Prepare letters, emails, reports, quotations and other documents.
• Maintain proper filing of company records and confidential documents.
• Schedule meetings, appointments and follow-ups.
• Coordinate with internal departments, customers and suppliers.
• Monitor office requirements and ensure smooth daily operations.

3. HR & Recruitment Responsibilities

• Post job vacancies on recruitment websites and social media.
• Screen CVs, shortlist candidates and arrange interviews.
• Coordinate candidate selection, offer letters and joining formalities.
• Maintain employee records, attendance, leave and personal files.
• Track employee visa, Emirates ID and passport expiry dates.
• Coordinate with PRO for visa applications, renewals and cancellations.
• Assist with payroll preparation and employee salary records.
• Prepare HR letters, employment contracts, warning letters and other documentation.
• Monitor staff attendance, punctuality and workplace discipline.
• Assist management with employee-related matters and HR administration.

4. Management Coordination & Follow-Up

• Follow up with staff regarding assigned tasks and deadlines.
• Maintain daily reports and update management on pending work.
• Coordinate communication between management and employees.
• Handle confidential company information professionally.

Candidate Requirements

• Minimum 1-3 years of experience in Reception, Administration, Secretarial or HR-related roles.
• Previous UAE work experience preferred.
• Good knowledge of MS Office (Word, Excel, Outlook).
• Excellent English communication skills, both written and verbal.
• Knowledge of UAE

Requirements: