Executive Secretary & Front Desk Coordinator

Phoenix Dison; Sharjah; On-site; AED 56,000 - 78,000; Full time

Job summary

Phoenix Dison is seeking a well-presented, organized Secretary Cum Receptionist to manage front-desk operations, handle administrative duties, and support day-to-day office coordination.

The ideal candidate will have strong communication skills, professionalism, and the ability to multitask in a fast-paced environment. UAE work experience and immediate Joining are preferred, with a focus on customer service and office administration.

Qualifications

• Previous experience as a Secretary, Receptionist, Office Administrator, or similar role.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Good English speaking and writing skills.
• Professional appearance and positive attitude.
• Ability to multitask and work under pressure.
• Good organizational and time-management skills.
• UAE work experience will be an advantage.
• Candidates who can join immediately are preferred.
• Polite and customer-oriented.
• Punctual and reliable.
• Well-organized and detail-oriented.
• Professional and confident when communicating with clients.
• Ability to work independently as well as part of a team.
• Honest, responsible, and willing to learn.

Responsibilities

• Welcome and professionally attend to visitors clients and customers
• Answer and direct incoming telephone calls and messages
• Manage reception and ensure the front office is maintained professionally
• Handle emails correspondence documents and basic office administration
• Schedule meetings appointments and maintain calendars
• Prepare letters quotations reports and other office documents when required
• Maintain proper filing and record-keeping systems
• Coordinate with management sales accounts and other departments
• Receive and distribute company correspondence and documents
• Assist management with daily administrative and secretarial tasks
• Maintain office supplies and coordinate with suppliers when required
• Follow up with customers suppliers and other business contacts
• Maintain confidentiality of company and management information
• Perform other administrative duties assigned by management

Skills

Communication skills

Interpersonal skills

Multitasking

Organizational skills

Time management

Professionalism

Teamwork

Attention to detail

Reliability

Customer-oriented

Punctuality

Adaptability

Problem-solving

Tools

MS Office

Job description

Phoenix Dison is seeking a well-presented, organized Secretary Cum Receptionist to manage front-desk operations, handle administrative duties, and support day-to-day office coordination.

The ideal candidate will have strong communication skills, professionalism, and the ability to multitask in a fast-paced environment. UAE work experience and immediate Joining are preferred, with a focus on customer service and office administration.