Secretary Cum Receptionist

Five Capital Partners Commercial Broker LLC; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Five Capital Partners Commercial Broker LLC in Dubai seeks a polished Personal Assistant Receptionist to be the welcoming face of the office and support the Managing Director in a fast-paced environment.

You will greet visitors, manage calls and emails, coordinate schedules, arrange travel, and maintain filing systems with confidentiality and professionalism. This role is based in the UAE and requires 1–3 years' relevant experience.

Qualifications

• 1–3 years' experience in receptionist/PA/administrative role (UAE experience preferred).
• Excellent spoken and written English.
• Strong organizational and time-management skills.
• Professional appearance and a warm, customer-focused attitude.
• Ability to multitask, prioritize, and maintain confidentiality.
• Based in the UAE with a valid visa preferred.

Responsibilities

• Greet and assist visitors, clients, and callers professionally.
• Manage the reception area, incoming calls, emails and general correspondence.
• Schedule and coordinate meetings, appointments and calendars.
• Handle travel arrangements, bookings and itineraries.
• Provide administrative and personal support to management as needed.
• Maintain filing systems, office supplies and accurate records.
• Coordinate with couriers, vendors and building services.
• Ensure the office is presentable and well-organized at all times.

Skills

Excellent spoken English

Written English

Strong organizational skills

Time-management skills

Customer-focused attitude

Multitasking and prioritization

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the Role

We are seeking a polished highly organized Personal Assistant Receptionist to be the welcoming face of our office and provide day-to-day support to Managing Director This dual role suits someone who thrives in a fast-paced environment juggles multiple priorities with ease and takes pride in keeping everything running smoothly

Key Responsibilities

• Greet and assist visitors clients and callers in a professional friendly manner
• Manage the reception area incoming calls emails and general correspondence
• Schedule and coordinate meetings appointments and calendars
• Handle travel arrangements bookings and itineraries
• Provide administrative and personal support to management as needed
• Maintain filing systems office supplies and accurate records
• Coordinate with couriers vendors and building services
• Ensure the office is presentable and well-organized at all times

Requirements

• 1–3 years' experience in a receptionist, PA, or administrative role (UAE experience preferred)
• Excellent spoken and written English
• Strong organizational and time-management skills
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Professional appearance and a warm, customer-focused attitude
• Ability to multitask, prioritize, and maintain confidentiality
• Currently based in the UAE with a valid visa preferred