Executive Secretary / Receptionist - Arabic speaking

Tiger Recruitment; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Tiger Recruitment Ltd. in Dubai seeks an Executive Secretary (Arabic speaking) to support senior management in a busy boutique financial services firm located at Emirates Towers.

The role blends front-of-house duties, executive support, and office administration in a professional environment. The ideal candidate is fluent in Arabic and English, with 3–5 years’ experience in reception, executive assistance, or office management, and strong diary management and communication skills.

Qualifications

• Arabic speaker essential.
• Fluent in Arabic and English, written and spoken.
• 3–5 years' experience in Receptionist/Executive Secretary/Office Manager/Administrative Support.
• Experience in corporate, financial services, professional services, or multinational environment preferred.
• Strong diary management and administrative support skills.
• Excellent communication and interpersonal abilities.
• Professional presentation and client-facing manner.
• Strong organisational skills with multitasking and prioritisation.
• Advanced Microsoft Office skills including Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Provide executive secretarial support to senior management.
• Manage diaries, schedules, and meeting coordination.
• Arrange internal and external meetings, including preparation of meeting rooms and materials.
• Coordinate travel arrangements including flights, hotels, visas, and itineraries.
• Prepare presentations, reports, correspondence, and business documentation.
• Assist with expense management and general administrative tasks.
• Act as the first point of contact for visitors, clients, and external stakeholders.
• Manage the reception area and ensure a professional office environment at all times.
• Handle incoming calls, emails, and correspondence efficiently and professionally.
• Coordinate visitor access, meeting room bookings, and hospitality requirements.
• Greet and assist clients and guests visiting the office.
• Oversee the day-to-day running of the office.
• Manage office supplies, stationery, and vendor relationships.
• Coordinate maintenance requests and liaise with building management where required.
• Ensure meeting rooms, communal areas, and office facilities are maintained to a high standard.
• Support onboarding of new employees and office set-up requirements.
• Assist with company events, team activities, and client functions.

Skills

Arabic language (speaking)

Bilingual Arabic/English

MS Office Suite

Tools

Microsoft Office

Job description

Executive Secretary (Arabic speaking) Location: Emirates Towers, Dubai, UAEFull-Time | Office-Based

About the Role We are seeking a professional, polished, and highly organised Executive Secretary to join a boutique financial services firm based in Emirates Towers, Dubai. This is a varied and hands-on position that combines front-of-house responsibilities, executive support, office management, and administrative coordination. As the first point of contact for visitors and clients, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office while providing high-level support to senior management. The ideal candidate will be fluent in both Arabic and English and have previous experience within a corporate or professional services environment in the UAE.

Key Responsibilities

• Provide executive secretarial support to senior management
• Manage diaries, schedules, and meeting coordination
• Arrange internal and external meetings, including preparation of meeting rooms and materials
• Coordinate travel arrangements including flights, hotels, visas, and itineraries
• Prepare presentations, reports, correspondence, and business documentation
• Assist with expense management and general administrative tasks
• Act as the first point of contact for visitors, clients, and external stakeholders
• Manage the reception area and ensure a professional office environment at all times
• Handle incoming calls, emails, and correspondence efficiently and professionally
• Coordinate visitor access, meeting room bookings, and hospitality requirements
• Greet and assist clients and guests visiting the office
• Oversee the day-to-day running of the office
• Manage office supplies, stationery, and vendor relationships
• Coordinate maintenance requests and liaise with building management where required
• Ensure meeting rooms, communal areas, and office facilities are maintained to a high standard
• Support onboarding of new employees and office set-up requirements
• Assist with company events, team activities, and client functions

Requirements

• Arabic speaker (essential)
• Fluent in both Arabic and English, written and spoken
• 3–5 years' experience within a Receptionist, Executive Secretary, Team Assistant, Office Manager, or Administrative Support role
• Previous experience within a corporate, financial services, professional services, or multinational environment preferred
• Strong diary management and administrative support skills
• Excellent communication and interpersonal abilities
• Professional presentation and client-facing manner
• Strong organisational skills with the ability to multitask and prioritise effectively
• Advanced Microsoft Office skills including Outlook, Word, PowerPoint, and Excel
• Reliable, proactive, and capable of working independently

This is an excellent opportunity to join a well-established financial services business in a broad and varied role offering exposure across executive support, office management, and client-facing responsibilities.

REF: 184628