Secretary Cum Administrative Assistant

Tanqeeb; Dubai; On-site; AED 100,000 - 145,000; Full time

Job summary

Tanqeeb in Dubai seeks an experienced Administrative Assistant to support executives with calendar management, correspondence, and travel planning.

You will prepare reports and presentations, act as the first point of contact for internal and external stakeholders, and ensure smooth office operations in a fast-paced environment.

The ideal candidate holds a bachelor’s degree and at least three years of relevant experience, with strong English skills and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree preferred in Business Administration or related field.
• Minimum of 3 years of administrative experience in a fast-paced corporate environment.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Strong command of English, both written and spoken; additional language skills are a plus.

Responsibilities

• Manage complex calendars, scheduling meetings and communicating changes to participants.
• Prepare and edit correspondence, reports, and presentations with precise formatting.
• Act as the first point of contact for internal and external stakeholders with a professional demeanor.
• Coordinate travel arrangements including flights, accommodations, and itineraries while ensuring policy compliance.

Skills

Calendar management

Communication

Travel coordination

Document editing

Stakeholder coordination

Education

Bachelor's degree in Business Administration

Tools

Excel

PowerPoint

Job description

• Manage complex calendars, scheduling meetings, and ensuring all participants are informed of changes, demonstrating exceptional organizational skills.
• Prepare and edit correspondence, reports, and presentations with precision, using advanced document formatting and editing tools.
• Act as the first point of contact for internal and external stakeholders, showcasing excellent communication skills and professional demeanor.
• Coordinate travel arrangements, including flights, accommodations, and itineraries, while optimizing costs and ensuring compliance with company policies.

Desired Candidate Profile

• Bachelor’s degree in Business Administration or related field is preferred, showcasing foundational knowledge of office management.
• Minimum of 3 years of relevant administrative experience, ideally in a fast-paced corporate environment, demonstrating adaptability and efficiency.
• Proficiency in Microsoft Office Suite, particularly Excel and PowerPoint, is essential for effective data handling and presentation creation.
• Strong command of English, both written and spoken; additional language proficiency is an asset in diverse workplace settings.