Secretary

Al Massam Trading & Electrical EST; Dubai; On-site; AED 80,000 - 140,000; Full time

Benefits offered by this job

Flexible working hours

Job summary

Al Massam Trading & Electrical EST is seeking an organized administrative professional to manage executive calendars, coordinate meetings and travel, and handle communications. You will prepare agendas, take accurate minutes, and ensure documents are filed and accessible.

The role requires a minimum of 3 years in administration and a relevant degree, with a CAP or similar certification considered a plus. Corporate experience in finance, healthcare, or tech is preferred.

Qualifications

• Bachelor's degree in business admin or related field.
• Minimum 3 years in an administrative role with office management experience.
• Certification in administrative support or office management is a plus.
• Experience in corporate environments (finance/healthcare/tech) preferred.

Responsibilities

• Manage executive schedules and coordinate appointments, meetings and travel.
• Serve as primary point of contact for communications and inquiries.
• Prepare agendas and take minutes; distribute promptly.
• Organize and maintain physical and digital filing systems.

Skills

3+ years experience

CAP certification

Education

Bachelor's degree in Business Administration / Office Management

Job description

Responsibilities

• Manage executive schedules by coordinating appointments meetings and travel plans ensuring seamless time management
• Serve as the primary point of contact for internal and external communications crafting professional correspondence and managing inquiries
• Prepare comprehensive meeting agendas and take accurate minutes ensuring essential information is documented and distributed promptly
• Organize and maintain both physical and digital filing systems enhancing document retrieval and archival processes

Qualifications

• Bachelor's degree in Business Administration, Office Management, or a related field preferred.
• Proven experience of at least 3 years in a similar administrative role, demonstrating expertise in office management.
• Certification in administrative support or office management (e.g., Certified Administrative Professional) is a plus.
• Experience in a corporate environment, preferably in industries such as finance, healthcare, or technology.