Executive Secretary

Confidential Company; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Confidential Company in the United Arab Emirates seeks an experienced executive assistant to support C-suite leaders in a fast-paced environment. The role focuses on calendar optimization, meeting prep, and professional correspondence to maintain brand standards.

You will coordinate travel, draft communications, and ensure smooth cross-functional collaboration, with emphasis on discretion and efficiency in daily operations.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• 2–3 years of experience in a high-level administrative role, preferably supporting C-suite executives.
• Certification in Office Management or Administrative Support.

Responsibilities

• Manage complex calendars and schedule appointments for executives with optimal time management.
• Prepare meeting agendas and facilitate communication before, during and after sessions.
• Draft edit and proofread high-stakes correspondence and documents in a professional tone.
• Coordinate travel arrangements including itineraries and accommodations in line with policies.

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Digital communication tools

Job description

Responsibilities

• Manage complex calendars and schedule appointments ensuring optimal time management for executives while balancing competing priorities
• Prepare comprehensive meeting agendas and facilitate effective communication before during and after each session ensuring all parties are aligned
• Draft edit and proofread high-stakes correspondence and documents maintaining a professional tone and brand consistency
• Coordinate travel arrangements including itineraries and accommodations while ensuring compliance with corporate travel policies

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field, demonstrating a solid educational foundation.
• Minimum of 2-3 years of experience in a high-level administrative role, preferably supporting C-suite executives in a fast-paced environment.
• Proficiency in Microsoft Office Suite and advanced knowledge of digital communication tools, ensuring seamless technology integration.
• Certification in Office Management or Administrative Support, showcasing a commitment to professional growth and industry standards.