Secretary / Administrative Assistant – Logistics

GCC Cargo Service LLC; Dubai; On-site; AED 28,000 - 39,000; Full time

Job summary

GCC Cargo Service in Dubai seeks a Secretary Administrative Assistant to handle calls, email, and office records, and to prepare and format quotations, letters, reports, invoices, and shipping-related documents.

The role requires organizing files, maintaining records, coordinating with customers, suppliers, agents and the operations team, and following up on documents and daily administrative tasks. It also supports management with scheduling, meeting notes, and general office duties.

Qualifications

• Experience in administrative or secretarial roles in freight forwarding or logistics
• Familiar with shipping documents and logistics terminology
• Strong organizational skills, follow-up and attention to detail
• Good command of English; Arabic is a plus
• Proficient in Microsoft Office, email and document management
• Professional communication and handling of confidential information

Responsibilities

• Manage calls, email correspondence, appointments and office records
• Prepare and format quotations, letters, reports, invoices and shipping-related documents
• Organize files and maintain accurate digital and physical records
• Coordinate with customers, suppliers, agents and the operations team
• Follow up pending documents and routine administrative tasks
• Support management with scheduling, meeting notes and general office administration

Skills

Organization

Follow-up

Attention to detail

English proficiency

Microsoft Office

Tools

Microsoft Office

Email management

Document management

Job description

GCC Cargo Service is hiring a Secretary Administrative Assistant in Dubai

Key Responsibilities

Manage calls email correspondence appointments and office records Prepare and format quotations letters reports invoices and shipping-related documents Organize files and maintain accurate digital and physical records Coordinate with customers suppliers agents and the operations team Follow up pending documents and routine administrative tasks Support management with scheduling meeting notes and general office administration

العربية تعلن شركة GCC Cargo Service في دبي عن حاجتها إ إلى سكرتيرة أو مساعد ة إدارية المهام الريّسية ا إدارة المكالمات والبريد الإلكتروني والمراسلات والمواعيد وسجلات المكتب إعداد وتنسيق عروض الأسعار والخطابات والتقارير والفواتير ومستندات الشحن تنظيم الملفات والحفاظ على سجلات ورقية وإلكترونية دقيقة التنسيق مع العملاء والموردين والوكلاء وفريق العمليات متابعة المستندات المعلقة والمهام الإدارية اليومية دعم الإدارة في تنظيم المواعيد ومحاضر الاجتماعات والأعمال المكتبية العامة

Requirements

• Previous administrative or secretarial experience in freight forwarding, cargo or logistics is required
• Familiarity with shipping documentation and logistics terminology
• Strong organization, follow-up and attention to detail
• Good command of English; Arabic is an advantage
• Proficiency in Microsoft Office, email and document management
• Professional communication and ability to handle confidential information responsibly

Employment: Full-time, onsite in Dubai.

Monthly salary: AED 2,500–3,500.—

المتطلبات:خبرة سابقة في السكرتارية أو الإدارة داخل شركة شحن أو خدمات لوجستية شرط أساسي.معرفة بمستندات الشحن ومصطلحات الخدمات اللوجستية.مهارات قوية في التنظيم والمتابعة والاهتمام بالتفاصيل.إجادة اللغة الإنجليزية، والعربية ميزة إضافية.إجادة Microsoft Office والبريد الإلكتروني وإدارة المستندات.تواصل مهني والقدرة على التعامل المسؤول مع المعلومات السرية.الدوام: كامل ومن مقر الشركة في دبي.الراتب الشهري: 2,500–3,500 درهم إماراتي.