Logistics Secretary & Admin Assistant (Dubai)

GCC Cargo Service LLC; Dubai; On-site; AED 28,000 - 39,000; Full time

Job summary

GCC Cargo Service in Dubai seeks a Secretary Administrative Assistant to handle calls, email, and office records, and to prepare and format quotations, letters, reports, invoices, and shipping-related documents.

The role requires organizing files, maintaining records, coordinating with customers, suppliers, agents and the operations team, and following up on documents and daily administrative tasks. It also supports management with scheduling, meeting notes, and general office duties.

Qualifications

• Experience in administrative or secretarial roles in freight forwarding or logistics
• Familiar with shipping documents and logistics terminology
• Strong organizational skills, follow-up and attention to detail
• Good command of English; Arabic is a plus
• Proficient in Microsoft Office, email and document management
• Professional communication and handling of confidential information

Responsibilities

• Manage calls, email correspondence, appointments and office records
• Prepare and format quotations, letters, reports, invoices and shipping-related documents
• Organize files and maintain accurate digital and physical records
• Coordinate with customers, suppliers, agents and the operations team
• Follow up pending documents and routine administrative tasks
• Support management with scheduling, meeting notes and general office administration

Skills

Organization

Follow-up

Attention to detail

English proficiency

Microsoft Office

Tools

Microsoft Office

Email management

Document management

Job description

GCC Cargo Service in Dubai seeks a Secretary Administrative Assistant to handle calls, email, and office records, and to prepare and format quotations, letters, reports, invoices, and shipping-related documents.

The role requires organizing files, maintaining records, coordinating with customers, suppliers, agents and the operations team, and following up on documents and daily administrative tasks. It also supports management with scheduling, meeting notes, and general office duties.