Secretary / Administrative Assistant – Logistics

GCC CARGO SERVICE LLC; Abu Dhabi; On-site; AED 28,000 - 39,000; Full time

Job summary

GCC Cargo Service LLC in Dubai is seeking a Secretary / Administrative Assistant to support daily office operations, manage calls, emails, appointments and records.

The role is full-time onsite in Dubai with a focus on shipping documents, data entry, coordination with customers and suppliers, and professional communication in English (Arabic a plus).

Qualifications

• Previous administrative or secretarial experience in freight forwarding, cargo or logistics is required.
• Familiarity with shipping documentation and logistics terminology.
• Strong organization, follow-up and attention to detail.
• Good command of English; Arabic is an advantage.
• Proficiency in Microsoft Office, email and document management.
• Professional communication and ability to handle confidential information responsibly.

Responsibilities

• Manage calls, email, correspondence, appointments and office records.
• Prepare and format quotations, letters, reports, invoices and shipping-related documents.
• Organize files and maintain accurate digital and physical records.
• Coordinate with customers, suppliers, agents and the operations team.
• Follow up pending documents and routine administrative tasks.
• Support management with scheduling, meeting notes and general office administration.

Skills

Administrative experience

Shipping documentation

Data entry

Office coordination

Tools

Microsoft Office

Job description

Job description

GCC Cargo Service is hiring a Secretary / Administrative Assistant in Dubai.

Key responsibilities:

• Manage calls, email, correspondence, appointments and office records.
• Prepare and format quotations, letters, reports, invoices and shipping-related documents.
• Organize files and maintain accurate digital and physical records.
• Coordinate with customers, suppliers, agents and the operations team.
• Follow up pending documents and routine administrative tasks.
• Support management with scheduling, meeting notes and general office administration.

Requirements:

• Previous administrative or secretarial experience in freight forwarding, cargo or logistics is required.
• Familiarity with shipping documentation and logistics terminology.
• Strong organization, follow-up and attention to detail.
• Good command of English; Arabic is an advantage.
• Proficiency in Microsoft Office, email and document management.
• Professional communication and ability to handle confidential information responsibly.

Employment: Full-time, onsite in Dubai.

Monthly salary: AED 2,500-3,500.

Skills

• Previous administrative or secretarial experience in freight forwarding or logistics.
• Shipping documentation and logistics terminology.
• Microsoft Office, email and document management.
• Accurate data entry, filing and record keeping.
• Scheduling, correspondence and office coordination.
• Strong follow-up and attention to detail.
• Professional English communication; Arabic is an advantage.
• Previous administrative or secretarial experience in freight forwarding or logistics.
• Familiarity with shipping documentation and logistics terminology.
• Proficiency in Microsoft Office, email and document management.
• Accurate data entry, filing and record keeping.
• Scheduling, correspondence and office coordination.